Corporate Services Committee

Report

8th Meeting of the Corporate Services Committee

Monday, May 10, 2021 at 12:00 P.m. - 1:00 P.m.

2021 Meeting - Virtual Meeting during the COVID-19 Emergency

Please check the City website for current details of COVID-19 service impacts.

Meetings can be viewed via live-streaming on YouTube and the City website

PRESENT:

• Councillors M. Cassidy (Chair),
• M. van Holst,
• J. Morgan,
• E. Peloza,
• A. Kayabaga,
• and Mayor E. Holder

ALSO PRESENT:

• M. Ribera, B. Westlake-Power

  Remote Attendance: Councillors S. Lewis, S. Lehman and S. Hillier; L. Livingstone, A. Barbon, G. Barrett, G. Bridge, M. Butlin, B. Card, I. Collins, K. Dickins, L. Hamer, D. MacRae, P. McKague, K. Murray, C. Saunders, K. Scherr, M. Schulthess, C. Smith, S. Tatavarti, A. Thompson, B. Warner.

  The meeting is called to order at 12:01 PM; it being noted that the following Members were in remote attendance: Mayor E. Holder; Councillors M. van Holst, E. Peloza and A. Kayabaga.

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1.

Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.

2.

Consent

• Moved by: M. van Holst
  Seconded by: E. Holder

  That items 2.1, 2.5 and 2.7 BE APPROVED.

  
  

  Yeas: (6)

  A. Kayabaga, E. Peloza, E. Holder, M. van Holst, M. Cassidy, and J. Morgan

  
  
  
  Motion Passed (6 to 0)

2.1

Integrity Commissioner Agreement

• Moved by: M. van Holst
  Seconded by: E. Holder

  That, on the recommendation of the City Clerk, the following actions be taken with respect to the appointment of an Integrity Commissioner for The Corporation of the City of London and local boards:

  a)      the staff report, dated May 10, 2021, entitled “Integrity Commissioner Agreement” BE RECEIVED; and,

  b)      the proposed by-law as appended to the staff report dated May 10, 2021 as Appendix “A” being “A by-law to approve an Agreement for Municipal Integrity Commissioner between The Corporation of the City of London and Gregory F. Stewart and to appoint Gregory F. Stewart as the Integrity Commissioner for the City of London and to repeal By-law A.-7842-121, being “A by-law to approve an Agreement for Municipal Integrity Commissioner between The Corporation of the City of London and Gregory F. Stewart and to appoint Gregory F. Stewart as the Integrity Commissioner for the City of London” BE INTRODUCED at the Municipal Council meeting to be held on May 25, 2021.

  
  
  
  
  Motion Passed

2.5

2020 Annual Report on Development Charges Reserve Funds

• Moved by: M. van Holst
  Seconded by: E. Holder

  That, on the recommendation of the Deputy City Manager, Finance Supports, the following actions be taken:
  
  a)      the 2020 Annual Report on Development Charges Reserve Funds BE RECEIVED for information in accordance with section 43 (1) of the Development Charges Act, 1997, which requires the City Treasurer to provide a financial statement relating to development charge by-laws and associated reserve funds; and,
  
  b)      the Deputy City Manager, Finance Supports BE DIRECTED to make the 2020 Annual Report on Development Charges Reserve Funds available to the public on the City of London website to fulfill Council’s obligation under section 43 (2.1) of the Development Charges Act, 1997.

  
  
  
  
  Motion Passed

2.7

Employee Absenteeism 2020

• Moved by: M. van Holst
  Seconded by: E. Holder

  That, on the recommendation of the Director of People Services, and concurrence of the City Manager, the staff report dated May 10, 2021 regarding Employee Absenteeism 2020 BE RECEIVED for information.

  
  
  
  
  Motion Passed

2.2

2021 Council Compensation Review Task Force

• Moved by: J. Morgan
  Seconded by: E. Peloza

  That the following actions be taken with respect to the 2021 Council Compensation Review Task Force:
  
  a)      the City Clerk BE DIRECTED to commence the 2021 Council Compensation Review Task Force review based on the Terms of Reference as appended to the staff report as Appendix “A”; and,
  
  b)      the City Clerk BE DIRECTED to invite the members of the 2016 Council Compensation Review Task Force to undertake the 2021 update based on the Terms of Reference noted in a) above.

  
  

  Yeas: (6)

  A. Kayabaga, E. Peloza, E. Holder, M. van Holst, M. Cassidy, and J. Morgan

  
  
  
  Motion Passed (6 to 0)

2.3

Court Security and Prisoner Transportation Program Transfer Payment Agreement

• Moved by: M. van Holst
  Seconded by: E. Peloza

  That, on the recommendation of the Deputy City Manager, Finance Supports the proposed by-law as appended to the staff report dated May 10, 2021 as Appendix “A” BE INTRODUCED at the Municipal Council meeting on May 25, 2021 to:
  
  a)      approve the Ontario Transfer Payment Agreement between Her Majesty the Queen in right of Ontario as represented by the Solicitor General and The Corporation of the City of London for the provision of funding under the Court Security and Prisoner Transportation Program (“Agreement”) attached as Schedule “1” to the staff report;
  
  b)      authorize the Mayor and the City Clerk to execute the Agreement;
  
  c)      authorize the Deputy City Manager, Finance Supports to approve any future amending agreements between Her Majesty the Queen in Right of Ontario as represented by the Solicitor General and The Corporation of the City of London with respect to the Court Security and Prisoner Transportation Program (CPST);
  
  d)      authorize the Mayor and the City Clerk to execute any future amending agreements between Her Majesty the Queen in Right of Ontario as represented by the Solicitor General and The Corporation of the City of London with respect to the Court Security and Prisoner Transportation Program (CPST) approved by the Deputy City Manager, Finance Supports; and,
  
  e)     authorize the Deputy City Manager, Finance Supports (or designate) to execute any reports required by the province under the Agreement.

  
  

  Yeas: (6)

  A. Kayabaga, E. Peloza, E. Holder, M. van Holst, M. Cassidy, and J. Morgan

  
  
  
  Motion Passed (6 to 0)

2.4

City of London Strategic Advocacy Framework

• Moved by: M. van Holst
  Seconded by: J. Morgan

  That, on the recommendation of the Director, Strategic Communications and Government Relations, the City of London Strategic Advocacy Framework BE RECEIVED for information.

  
  

  Yeas: (6)

  A. Kayabaga, E. Peloza, E. Holder, M. van Holst, M. Cassidy, and J. Morgan

  
  
  
  Motion Passed (6 to 0)

2.6

Elected Officials and Appointed Citizen Members 2021 Remuneration

• Moved by: E. Peloza
  Seconded by: J. Morgan

  That, on the recommendation of the Deputy City Manager, Finance Supports, the report dated May 10, 2021, BE RECEIVED for information; it being noted that the communication from Councillors Cassidy, Kayabaga and Helmer was received.  

  
  

  Yeas: (6)

  A. Kayabaga, E. Peloza, E. Holder, M. van Holst, M. Cassidy, and J. Morgan

  
  
  
  Motion Passed (6 to 0)

  Additional Votes:

  
  
• Moved by: M. Cassidy
  Seconded by: A. Kayabaga

  That, notwithstanding the provisions of the Council Policy "Remuneration for Elected Officials and Appointed Citizen Members", the remuneration for elected officials and appointed citizens, NO INCREASE to remuneration for elected officials for appointed citizens be made for 2021; it being noted that the Corporate Services Committee received a communication dated May 7, 2021 from Councillors Helmer, Cassidy and Kayabaga with respect to this matter.

  
  

  Yeas: (2)	A. Kayabaga, and M. Cassidy
  Nays: (4)	E. Peloza, E. Holder, M. van Holst, and J. Morgan

  
  
  
  Motion Failed (2 to 4)

3.

Scheduled Items

None.

4.

Items for Direction

4.1

How to Strengthen Accountability for Municipal Council Members

• Moved by: E. Holder
  Seconded by: M. van Holst

  That the communication dated April 27, 2021 from Steve Clark Minister of Municipal Affairs and Housing, with respect to strengthening accountability for municipal council members BE RECEIVED, and that Councillor J. Morgan BE APPOINTED to participate in the consultation outlined in the communication.  

  
  

  Yeas: (6)

  A. Kayabaga, E. Peloza, E. Holder, M. van Holst, M. Cassidy, and J. Morgan

  
  
  
  Motion Passed (6 to 0)

4.2

Creation of an Architectural Heritage Reserve Fund - Councillor M. van Holst

• Moved by: E. Holder
  Seconded by: J. Morgan

  That the communication dated May 2, 2021 from Councillor M. van Holst with respect to Architectural Heritage Reserve Fund and the means to establish an appropriate opening balance, BE RECEIVED.  

  
  

  Yeas: (6)

  A. Kayabaga, E. Peloza, E. Holder, M. van Holst, M. Cassidy, and J. Morgan

  
  
  
  Motion Passed (6 to 0)

4.3

1st Report of the County/City Liaison Committee

• Moved by: E. Holder
  Seconded by: J. Morgan

  That the following actions be taken with respect to the 1st Report of the County/City Liaison Committee from its meeting held on April 8, 2021:
  
  a)       the following actions be taken with respect to Paramedic Services:
  
       i) the verbal update provided by B. Rayburn and N. Roberts with respect to services being carried out by Middlesex London Paramedic Services, BE RECEIVED; and,

       ii) the Mayor and the Warden BE REQUESTED to send a letter to the Premier, Minister of Health and Solicitor General indicating the willingness of the County of Middlesex and City of London to continue to work with the Province to assist with the COVID-19 Mobile Vaccine Program through the use of the Middlesex London Paramedicine Program;
  
  it being noted that the letter noted in b) above is to be copied to the local MPPs and the Middlesex London Health Unit;
  
  b)      the following actions be taken with respect to Housing Services:
  
       i) the verbal update provided by K. Dickins with respect to Housing Services, BE RECEIVED; and,

       ii) the County of Middlesex Chief Administrative Officer and the London City Manager BE DIRECTED to advocate to the Province with respect for the need to establish a sustainable funding model for Middlesex London Housing and to report back to the County/City Liaison Committee (CCLC) with an update with respect to the result of the advocacy;
  
  c)      the following actions be taken with respect to Children Services:
  
       i) the verbal update provided by C. Smith with respect to Children Services, BE RECEIVED; and,

       ii) the County of Middlesex Chief Administrative Officer and the London City Manager BE DIRECTED to advocate to the Province with respect for the need to establish a sustainable funding model for Middlesex London Children Services and to report back to the County/City Liaison Committee (CCLC) with an update with respect to the result of the advocacy; and,
  
  d)      clauses 3.1 and 4.4 BE RECEIVED for information. 

  
  

  Yeas: (6)

  A. Kayabaga, E. Peloza, E. Holder, M. van Holst, M. Cassidy, and J. Morgan

  
  
  
  Motion Passed (6 to 0)

5.

Deferred Matters/Additional Business

5.1

(ADDED) Application - Issuance of Proclamation - June is Deafblind Awareness Month

• Moved by: M. van Holst
  Seconded by: A. Kayabaga

  That based on the application dated May 6, 2021 from Sensity Deafblind and Sensory Support Network of Canada, the month of June, 2021 BE PROCLAIMED June is Deafblind Awareness Month.

  
  

  Yeas: (6)

  A. Kayabaga, E. Peloza, E. Holder, M. van Holst, M. Cassidy, and J. Morgan

  
  
  
  Motion Passed (6 to 0)

6.

Confidential (Enclosed for Members only.)

• Moved by: E. Peloza
  Seconded by: E. Holder

  That the Corporate Services Committee convene, In Closed Session, for the purpose of considering the following:

  6.1 Land Acquisition / Solicitor-Client Privileged Advice / Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations

  A matter pertaining to the proposed or pending acquisition of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality.

  6.2 Land Acquisition / Solicitor-Client Privileged Advice / Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations

  A matter pertaining to the proposed or pending acquisition of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality.

  6.3 Land Disposition / Solicitor-Client Privileged Advice / Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations

  A matter pertaining to the proposed or pending disposition of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality.

  6.4 Labour Relations/Employee Negotiations / Solicitor-Client Privileged Advice

  A matter pertaining to to reports, advice and recommendations of officers and employees of the Corporation concerning labour relations and employee negotiations in regard to one of the Corporation’s unions and advice which is subject to solicitor-client privilege and communications necessary for that purpose and for the purpose of providing directions to officers and employees of the Corporation.

  6.5 (ADDED) Land Disposition / Solicitor-Client Privileged Advice / Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations

  A matter pertaining to the proposed or pending disposition of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality.

  6.6 (ADDED) Land Disposition / Solicitor-Client Privileged Advice / Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations

  A matter pertaining to the proposed or pending disposition of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.

  
  

  Yeas: (6)

  A. Kayabaga, E. Peloza, E. Holder, M. van Holst, M. Cassidy, and J. Morgan

  
  
  
  Motion Passed (6 to 0)

  The Corporate Services Committee convenes, In Closed Session, from 1:14 PM to 1:55 PM. 

  
  

7.

Adjournment

• Moved by: M. van Holst
  Seconded by: J. Morgan

  That the meeting BE ADJOURNED. 

  
  
  
  Motion Passed

  The meeting adjourned at 1:57 PM.