Civic Works Committee

Report

Meeting #:	2nd Meeting of the Civic Works Committee
Date:	Tuesday, January 08, 2019 at 4:00 P.m. - 8:00 P.m.
Location:	Council Chambers

PRESENT:

• Councillors P. Squire (Chair),
• M. van Holst,
• S. Lewis,
• S. Lehman,
• E. Peloza,
• and Mayor E. Holder

ALSO PRESENT:

• Councillors: J. Helmer, A. Hopkins; and T. Copeland, G. Gauld, D. MacRae, S. Maguire, J. Ramsay, A Rozentals, K. Scherr, P. Shack, J. Stanford, S. Spring and B. Westlake-Power

   

  The meeting was called to order at 4:00 PM.

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1.

Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.

2.

Consent

• Moved by: S. Lewis
  Seconded by: E. Peloza

  That items 2.2 to 2.5 BE APPROVED.

  
  

  Yeas: (6)

  P. Squire, M. van Holst, S. Lewis, S. Lehman, E. Peloza, and E. Holder

  
  Motion Passed (6 to 0)

2.2

Replacement/Relocation of Watermain on Pond Mills Road to Facilitate Future Highway 401 Overpass at Pond Mills Road Structure Expansion - Consultant Appointment

• Moved by: S. Lewis
  Seconded by: E. Peloza

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the appointment of an engineering consultant for design and construction administration for the replacement/relocation of a watermain on Pond Mills Road:

  a)  Dillon Consulting Limited BE APPOINTED consulting engineers to complete the design and construction administration for the Pond Mills Road Watermain replacement/relocation in accordance with the estimate, on file, at an upset amount of $108,432.50, including 10% contingency, excluding H.S.T., and in accordance with Section 15.2 (g) of the City of London’s Procurement of Goods and Services Policy;

   b)  the financing for the project BE APPROVED in accordance with the “Sources of Financing Report” as appended to the staff report dated January 8, 2019;

  c)  the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

  d)  the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract; and,

  e)  the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2018-E03)

  
  

  Yeas: (6)

  P. Squire, M. van Holst, S. Lewis, S. Lehman, E. Peloza, and E. Holder

  
  Motion Passed (6 to 0)

2.3

Greenway Sludge Tank Mixing System Pre-Purchase

• Moved by: S. Lewis
  Seconded by: E. Peloza

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the Greenway Wastewater Treatment Plant (WWTP) Sludge Tank Mixing System Purchase:  

  a)  the bid submitted by John Brooks Company Ltd. in the amount of $245,584.00 (excluding HST) BE APPROVED in accordance with Section 12.2(b) of the City of London’s Procurement of Goods and Services Policy;

  b)  the financing for this project BE APPROVED as set out in the Sources of Financing Report as appended to the staff report dated January 8, 2019;

  c)  the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project; and

  d)  the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2018-F18)

  
  

  Yeas: (6)

  P. Squire, M. van Holst, S. Lewis, S. Lehman, E. Peloza, and E. Holder

  
  Motion Passed (6 to 0)

2.4

Guildwood Boulevard Sump Pump Discharge to Storm Sewer Pilot Project

• Moved by: S. Lewis
  Seconded by: E. Peloza

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the report with respect to the Guildwood Boulevard Sump Pump Discharge to Storm Sewer Pilot Project BE RECEIVED, for information.

  
  

  Yeas: (6)

  P. Squire, M. van Holst, S. Lewis, S. Lehman, E. Peloza, and E. Holder

  
  Motion Passed (6 to 0)

2.5

Comments on Environmental Registry of Ontario (ERO): A Made-In-Ontario Environment Plan

• Moved by: S. Lewis
  Seconded by: E. Peloza

  That, on the recommendation of the Managing Directors of Environmental and Engineering Services and City Engineer; City Planning and City Planner; Development and Compliance Services and Chief Building Official; and Parks and Recreation: the comments related to "A Made-In-Ontario Environment Plan"; as appended to the staff report dated January 8, 2019, BE ENDORSED and submitted to the Ministry of the Environment, Conservation, and Parks’ Environmental Registry of Ontario posting (013-4208). (2018-D03)

  
  

  Yeas: (6)

  P. Squire, M. van Holst, S. Lewis, S. Lehman, E. Peloza, and E. Holder

  
  Motion Passed (6 to 0)

2.1

Adelaide Street North/Canadian Pacific Railway Grade Separation Detailed Design & Tendering - Appointment of Consulting Engineer

• Moved by: S. Lehman
  Seconded by: S. Lewis

   

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions BE TAKEN with respect to the appointment of a Consulting Engineer for the Adelaide Street North at Canadian Pacific Rail Grade Separation from McMahen Street to Central Avenue:

  (a)    WSP Group BE APPOINTED Consulting Engineers for the detailed design and tendering at an upset amount of $2,439,814 (excluding HST) in accordance with Section 15.2 (g) of the Procurement of Goods and Services Policy;

  (b)    the financing for this appointment BE APPROVED as set out in the Sources of Financing Report as appended to the staff report dated January 8, 2019;

  (c)    the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this appointment;

  (d)    the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract with the consultant for the work; and, 

  the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents including rail-related agreements, if required, to give effect to these recommendations. (2018-T10)

  
  

  Yeas: (6)

  P. Squire, M. van Holst, S. Lewis, S. Lehman, E. Peloza, and E. Holder

  
  Motion Passed (6 to 0)

3.

Scheduled Items

None.

4.

Items for Direction

4.1

Proposed By-law Amendments Traffic & Parking By-law PS-113

• Moved by: E. Peloza
  Seconded by: S. Lehman

  That the communication from Councillor S. Hillier dated December 17, 2018 with respect to the Proposed By-law Amendments Traffic & Parking By-law PS-113 BE RECEIVED, and at the request of the Councillor, no further action be taken. (2018-T08)

  
  

  Yeas: (6)

  P. Squire, M. van Holst, S. Lewis, S. Lehman, E. Peloza, and E. Holder

  
  Motion Passed (6 to 0)

5.

Deferred Matters/Additional Business

5.1

(ADDED) Snow Clearing Standards

• Moved by: S. Lewis
  Seconded by: M. van Holst

  That Civic Administration BE DIRECTED to investigate and report back, before the next multi-year budget process, on the operation and budget impact of the following items related to snow clearing:

  a) lowering the snow clearing of residential streets from 10 cm to 8cm and 7cm options;

  b) the capital costs for new equipment and options for faster response times during heavy or consecutive snowfall events;

  c) lowering the threshold of sidewalk snow clearing from 8cm to 5cm;

  d) ensuring that school walking routes are cleared of snow as a priority; and,

  e) reviewing of current snow plowing routes, and available technologies to implement smarter, more flexible and more responsive snow clearing. (2018-T06)

  
  

  Yeas: (6)

  P. Squire, M. van Holst, S. Lewis, S. Lehman, E. Peloza, and E. Holder

  
  Motion Passed (6 to 0)

5.2

(ADDED) 1st Meeting of the Cycling Advisory Committee

• Moved by: E. Holder
  Seconded by: M. van Holst

  That the following actions be taken with respect to the 1st Report of the Cycling Advisory Committee, from its meeting held on December 19, 2018:

  a) the Civic Administration BE REQUESTED to consider a left turn lane on Wilton Grove Road to Old Victoria Road heading south as it relates to the Wilton Grove Road Reconstruction Commerce Road to Westchester Bourne;

  it being noted that the attached presentation from H. Houtari, Parsons Canada, with respect to the Wilton Grove Road Reconstruction Commerce Road to Westchester Bourne, was received; and

  b) clause 1.1, 3.1, 4 to 6.3 BE RECEIVED.

   

  
  

  Yeas: (6)

  P. Squire, M. van Holst, S. Lewis, S. Lehman, E. Peloza, and E. Holder

  
  Motion Passed (6 to 0)

5.3

(ADDED) Bus Rapid Transit Plan - Proposed Future Public Participation Meeting

• Moved by: M. van Holst
  Seconded by: S. Lewis

  That the communication from M. van Holst dated January 7, 2019 with respect to Bus Rapid Transit Plan-Proposed Future Public Participation Meeting BE RECEIVED AND FILED. (2019-T10)

  
  

  Yeas: (6)

  P. Squire, M. van Holst, S. Lewis, S. Lehman, E. Peloza, and E. Holder

  
  Motion Passed (6 to 0)

6.

Adjournment

The meeting adjourned at 4:34 PM.