<A>

14TH REPORT OF THE

 

Civic Works Committee

 

meeting held on October 6, 2015, commencing at 4:03 PM, in the Council Chambers, Second Floor, London City Hall. 

 

PRESENT:  Councillor H.L. Usher (Chair), Councillors J. Helmer, T. Park, V. Ridley and M. van Holst  and J. Martin (Secretary). 

 

ALSO PRESENT:  Councillors A. Hopkins, M. Salih, P. Squire and J. Zaifman; J. Braam, S. Chambers, A. Drost, A. Dunbar, G. Gauld, T. Koza, J. Lucas, D. MacRae, S. Maguire, S. Mathers, R. Pedlow, J. Ramsay, M. Ribera, L. Rowe, S. Smout, E. Soldo, J. Stanford and J. Yanchula.

 

 

I.

CALL TO ORDER

 

1.

Disclosures of Pecuniary Interest

 

That it BE NOTED that no pecuniary interests were disclosed.

 

II.

CONSENT ITEMS

 

2.

8th Report of the Cycling Advisory Committee

 

That the 8th Report of the Cycling Advisory Committee, from its meeting held on September 16, 2015, BE RECEIVED.

 

Motion Passed

 

YEAS: J. Helmer, T. Park, V. Ridley, H.L. Usher, M. van Holst (5)

 

3.

4th Report of the Transportation Advisory Committee

 

That the 4th Report of the Transportation Advisory Committee, from its meeting held on September 1, 2015, BE RECEIVED.

 

Motion Passed

 

YEAS: J. Helmer, T. Park, V. Ridley, H.L. Usher, M. van Holst (5)

 

4.

Closing Part of Robin's Hill Road

 

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to Robin’s Hill Road:

 

a)         the closing of approximately 230 metres of the formerly traveled Robin’s Hill Road allowance north of Huron Street in Lot 2, Concession 3 of the geographic Township of London BE APPROVED; and,

 

b)         the Chief Surveyor BE AUTHORIZED to initiate the process of legally closing that portion of Robin’s Hill Road north of Huron Street by by-law; it being noted that any affected utilities will be protected by conveying the necessary easements to the utility owners.  (2015-T09)

 

Motion Passed

 

YEAS: J. Helmer, T. Park, V. Ridley, H.L. Usher, M. van Holst (5)

 

5.

Thames River Experimental Stream Science Facility at Adelaide Pollution Control Plant

 

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the proposed by-law appended to the staff report dated October 6, 2015 as Appendix 'A' BE INTRODUCED at the Municipal Council meeting to be held on October 13, 2015, to:

 

a)         authorize and approve an agreement for Consent to Enter for the University of Western Ontario for the purposes of conducting research at the site of the Adelaide Pollution Control Plant; and,

 

b)         authorize the Mayor and the City Clerk to execute the Agreement authorized and approved in a), above.  (2015-E03)

 

Motion Passed

 

YEAS: J. Helmer, T. Park, V. Ridley, H.L. Usher, M. van Holst (5)

 

6.

Flooding Matters - Terms of Reference

 

That the following actions be taken with respect to dealing with flooding matters:

 

a)         the Civic Administration BE REQUESTED to report back by December 1, 2015, with a proposed work plan for dealing with flooding matters, as initially contemplated in the draft terms of reference  for a Flooding Task Force, and including investigation of causes and recommended remedial actions; and,

 

b)         following the confirmation of the proposed work plan, the Civic Works Committee include this matter on subsequent meeting agendas in order to bring the work plan to completion.  (2015-

 

Motion Passed

 

YEAS: J. Helmer, V. Ridley, M. van Holst (3)

 

NAYS: T. Park, H.L. Usher (2)

 

7.

Dingman Creek Subwatershed - Stormwater Servicing Strategy – Schedule C - Municipal Class Environmental Assessment

 

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the appointment of a consulting engineer for the Dingman Creek Subwatershed: Stormwater Servicing Strategy Schedule C Municipal Class Environmental Assessment:

 

a)         Aquafor Beech Ltd. BE APPOINTED to carry out the Dingman Creek Subwatershed: Stormwater Servicing Strategy Schedule C Municipal Class Environmental Assessment in the total amount of $501,328.00, including contingency, excluding H.S.T.; in accordance with Section 15.2(e) of the Procurement of Goods and Services Policy;

 

b)         the Upper Thames River Conservation Authority (UTRCA) BE APPOINTED to carry out the Dingman Creek Subwatershed: Modelling for the Floodplain Update in the total amount of $71,500.00, including contingency, excluding H.S.T.; in accordance with Section 14.4 (h) of the Procurement of Goods and Services Policy;

 

c)         the financing for this work BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated October 6, 2015 as Appendix ‘A’;

 

d)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this work;

 

e)         the approvals given herein BE CONDITIONAL upon the Corporation entering into a  formal contract with the consultant for the work; and,

 

f)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations;

 

it being noted that the Civic Works Committee received the attached presentation from S. Mathers, Division Manager, Stormwater, with respect to this matter. (2015-E20)

 

Motion Passed

 

YEAS: J. Helmer, T. Park, V. Ridley, H.L. Usher, M. van Holst (5)

 

8.

Western Road / Wharncliffe Road North Widening Environmental Study Report

 

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the Western Road / Wharncliffe Road North Widening Environmental Assessment:

 

a)         the Western Road / Wharncliffe Road North Widening from Platts Lane to Oxford Street Municipal Class Environmental Study Report BE ACCEPTED;

 

b)         a Notice of Completion for the project BE FILED with the Municipal Clerk; and,

 

c)         the Environmental Study Report BE PLACED on public record for a 30- day review period:

 

it being noted that the Civic Works Committee received the attached presentation from D. MacRae, Division Manager, Transportation Planning and Design, with respect to this matter.  (2015-T04)

 

Motion Passed

 

YEAS: J. Helmer, T. Park, V. Ridley, H.L. Usher, M. van Holst (5)

 

9.

Veterans Memorial Parkway Pavement Rehabilitation Appointment of Survey Consultant

 

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the appointment of a survey consultant for the Veterans Memorial Parkway Pavement Rehabilitation Project:

 

a)          Callon Dietz Incorporated BE APPOINTED Survey Consultant to complete the engineering survey for the project in the amount of $112,900.00, excluding H.S.T., in accordance with Section 15.2 (d) of the Procurement of Goods and Services Policy; it being noted that competitive proposals were received from two qualified firms;

 

b)          the financing for this assignment BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated October 6, 2015, as Appendix ‘A’;

 

c)          the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

 

d)          the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract with the consultant for the work; and, 

 

e)          the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.   (2015-A05)

 

Motion Passed

 

YEAS: J. Helmer, T. Park, V. Ridley, H.L. Usher, M. van Holst (5)

 

10.

Wonderland Road South Two-Lane Upgrade Highway 401 to Highway 402 Appointment of Consulting Engineer

 

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the Wonderland Road South two-lane upgrade from Highway 401 to Highway 402:

 

a)         MMM Group Limited BE APPOINTED Consulting Engineers for the detailed design and tendering of the project, in the amount of $626,823.00, excluding H.S.T., in accordance with Section 15.2 (g) of the City of London’s Procurement of Goods and Services Policy;

 

b)         the financing for this project BE APPROVED in accordance with the Sources of Financing Report  appended to the staff report dated October 6, 2015, as Appendix A;

 

c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

 

d)         the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract with the Consultant for the work; and,

 

e)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2015-A05)

 

Motion Passed

 

YEAS: J. Helmer, T. Park, V. Ridley, H.L. Usher, M. van Holst (5)

 

11.

Downtown London Parking Utilization Study

 

That, on the recommendation of the Director, Roads and Transportation, the staff report dated October 6, 2015, with respect to the Downtown London Parking Utilization Study, BE RECEIVED.  (2015-

 

Motion Passed

 

YEAS: J. Helmer, T. Park, V. Ridley, H.L. Usher, M. van Holst (5)

 

III.

SCHEDULED ITEMS

 

None.

 

IV.

ITEMS FOR DIRECTION

 

12.

Left-Turn Ban onto Farnham Road from Southdale Road West

 

That the Civic Administration BE REQUESTED to review and report back with respect to the left-turn ban onto Farnham Road from Southdale Road West; it being noted that the Civic Works Committee received a communication dated September 24, 2015, from Councillor V. Ridley, with respect to this matter.  (2015-T10)

 

Motion Passed

 

YEAS: J. Helmer, T. Park, V. Ridley, H.L. Usher, M. van Holst (5)

 

13.

Kindness Meters

 

That the Kindness Meter Project BE APPROVED IN PRINCIPLE and the Civic Administration BE REQUESTED to consult with L. McCardle and report back on a proposed implementation protocol;  it being noted that the Civic Workds Committee received a communication, as well as a verbal delegation, from L. McCardle, with respect to this matter.

 

 

 

 

Voting Record:

 

Motion to Approve the request for delegation status from L. McCardle, 31 Cartwright Street.

 

Motion Passed

 

YEAS: J. Helmer, T. Park, V. Ridley, H.L. Usher, M. van Holst (5)

 

Motion to Approve the project in principle and report back.

 

Motion Passed

 

YEAS: J. Helmer, T. Park, V. Ridley, H.L. Usher, M. van Holst (5)

 

14.

Winter Maintenance for Un-assumed Subdivisions

 

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer and the Managing Director, Development and Compliance Services and Chief Building Official, the following actions be taken with respect to winter maintenance for un-assumed subdivisions:

 

a)         the Standard Subdivision Agreement template BE REVISED to provide the option for developers, at their expense, to provide winter maintenance of un-assumed roads, at the sole discretion of the City;

 

b)         the Civic Administration BE AUTHORIZED to process administrative amendments to existing Subdivision Agreements, for developers requesting the option, at their expense, to provide winter maintenance of un-assumed roads, at the sole discretion of the City; and,

 

c)         the Civic Administration BE AUTHORIZED to undertake all additional administrative acts necessary to effect these recommendations.  (2015-T06)

 

Motion Passed

 

YEAS: J. Helmer, T. Park, V. Ridley, H.L. Usher, M. van Holst (5)

 

15.

Individual Environmental Assessment - Long Term Solid Waste Resource Recovery and Disposal Plan

 

That, on the recommendation of the Director, Environment, Fleet and Solid Waste, the following actions be taken with respect to long term solid waste planning:

 

a)         the Civic Administration BE DIRECTED to proceed with an Individual Environmental Assessment to develop long term solid waste resource recovery and disposal plans for the City of London; and,

 

b)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this matter.  (2015-E20)

 

Motion Passed

 

YEAS: J. Helmer, T. Park, V. Ridley, H.L. Usher, M. van Holst (5)

 

V.

DEFERRED MATTERS/ADDITIONAL BUSINESS

 

16.

Deferred Matters List

 

That the Civic Works Committee (CWC) Deferred Matters List, as at September 15, 2015, BE RECEIVED; it being noted that the Civic Administration will review the “Expected Reply Dates” to ensure they remain relevant.

 

 

Motion Passed

 

YEAS: J. Helmer, T. Park, V. Ridley, H.L. Usher, M. van Holst (5)

 

VI.

ADJOURNMENT

 

The meeting adjourned at 6:56 PM.

 

 

No Item Selected