Civic Works Committee

Report

Meeting #:	14th Meeting of the Civic Works Committee
Date:	Tuesday, October 22, 2019 at 4:00 P.m. - 5:00 P.m.
Location:	Council Chambers

PRESENT:

• Councillors P. Squire (Chair),
• S. Lewis,
• S. Lehman,
• and E. Peloza

ABSENT:

• M. van Holst
• and Mayor E. Holder

ALSO PRESENT:

• T. Copeland, A. Dunbar, J. Fleming, K. Graham, J. Kostyniuk, D. MacRae, S. Maguire, S. Mathers, M. McKillop, K. Oudekerk, A. Rozentals, K. Scherr, J. Stanford, J. Taylor, D. Turner, T. Wellhauser, B. Westlake-Power

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1.

Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.

2.

Consent

• Moved by: S. Lehman
  Seconded by: E. Peloza

  That Items 2.1 to 2.12 BE APPROVED.

  
  

  Yeas: (4)	S. Lewis, E. Peloza, S. Lehman, and P. Squire
  Absent: (2)	E. Holder, and M. van Holst

  
  Motion Passed (4 to 0)

2.1

9th Report of the Transportation Advisory Committee 

• Moved by: S. Lehman
  Seconded by: E. Peloza

  That the 9th Report of the Transportation Advisory Committee, from its meeting held on September 24, 2019, BE RECEIVED.

  
  
  
  Motion Passed

2.2

Amendments to the Traffic and Parking By-law 

• Moved by: S. Lehman
  Seconded by: E. Peloza

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the proposed by-law, as appended to the staff report dated October 22, 2019, BE INTRODUCED at the Municipal Council meeting to be held on October 29, 2019, for the purpose of amending the Traffic and Parking By-law (PS-113). (2019-T08)

  
  
  
  Motion Passed

2.3

Basement Flooding Grant Program - By-Law Amendment

• Moved by: S. Lehman
  Seconded by: E. Peloza

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the proposed by-law, as appended to the staff report dated October 22, 2019, BE INTRODUCED at the Municipal Council meeting to be held on October 29, 2019, to amend By-law No. A.-7562-160, being “A by-law to repeal and replace By-law A.-7015-285, being The Grants for Sump Pump, Sewage Ejector and Storm Drain Connection Grant Program By-law” by deleting Schedule “A” to the by-law and by replacing it with a new Schedule “A” to clarify language and terminology within the by-law and revise the funding upset limits to account for inflation. (2019-D03/F11A)

  
  
  
  Motion Passed

2.4

Appointment of Consulting Engineer, Design and Construction - Administration Services - Pottersburg Pumping Station Construction

• Moved by: S. Lehman
  Seconded by: E. Peloza

  That, on the recommendation of the Managing Director of Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the assignment of consulting services for the design and construction administration of the new Pottersburg Transfer Pumping Station:

  a)            AECOM Canada Ltd. BE APPOINTED Consulting Engineers in the amount of $480,303.25, including 15% contingency, excluding HST, based upon the Fee Guideline for Professional Engineering Services, recommended by the Ontario Society of Professional Engineers; and in accordance with Section 15.2 (d) of the City of London’s Procurement of Goods and Services Policy;

  b)            the financing for the project BE APPROVED in accordance with the “Sources of Financing Report” as appended to the staff report dated October 22, 2019;

  c)            the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

  d)            the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract; and,

  e)            the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2019-E03)

  
  
  
  Motion Passed

a.

(ADDED) Revised Report 

2.5

Service Level Agreement Renewal with London Hydro for Water Meter Reading and Water and Sewer Billing

• Moved by: S. Lehman
  Seconded by: E. Peloza

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the proposed by-law, as appended to the staff report dated October 22, 2019, BE INTRODUCED at the Municipal Council meeting to be held on October 29, 2019 to:

  a)            approve a Service Level Agreement between The Corporation of the City of London and London Hydro Inc. for the management and operation of the meter reading, billing, collections and customer service for the City’s water and sewer accounts by London Hydro Inc.;

  b)            authorize the City Engineer to execute the above-noted Agreement; and,

  c)            authorize the City Engineer to undertake all administrative acts that are necessary in connection with the above-noted Agreement. (2019-L04A/F02)

  
  
  
  Motion Passed

2.6

Local Improvement Initiation - Blakie Road

• Moved by: S. Lehman
  Seconded by: E. Peloza

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the design and construction of a sanitary sewer, watermain, and road extension as part of the Local Improvement Program, on initiation, for Blakie Road:

  a)            the City Clerk BE AUTHORIZED to proceed under the provisions of the Municipal Act, 2001, O. Reg 586/06 with the publishing of the Municipal Council’s intention to undertake these works in accordance with the following estimated cost of $2,410,000 excluding HST, to be allocated as follows:

  •             Owner’s Share: $1,810,000
  •             City of London Share: $600,000

  b)            the proposed by-law, as appended to the staff report dated October 22, 2019, BE INTRODUCED at the Municipal Council meeting to be held on October 29, 2019 to:

  i)             authorize The Corporation of the City of London to undertake the work as a local improvement pursuant to section 5 of Ontario Reg. 586/06 under the Municipal Act, 2001;

  ii)            approve the estimated cost of the Work of $2,411,910.00;

  iii)           approve the owners’ share of the cost of the Work being 75% of the estimated cost in the amount of $1,808,932.50 comprising of the estimated special charge per metre of frontage of $1,003.25;

  iv)           approve the Corporation’s share of the cost of the Work being 25% of the estimated cost in the amount of $602,977.50; and,

  v)            authorize the Managing Director of Environmental and Engineering Services and City Engineer to prepare all necessary plans, specifications and reports required for and to supervise the construction of the Work;

  c)            the funding for this project BE APPROVED in accordance with the “Local Improvement Report” as appended to the staff report dated October 22, 2019; and,

  d)            the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project. (2019-D24)

  
  
  
  Motion Passed

a.

(ADDED) Revised Report and Appendix C

2.7

East London Sanitary Servicing Study - Municipal Class Environmental Assessment - Issuance of Addendum

• Moved by: S. Lehman
  Seconded by: E. Peloza

  That, on the recommendation of the Managing Director Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the East London Sanitary Servicing Study:

  a)            the proposed addendum to the East London Sanitary Servicing Study BE ACCEPTED in accordance with the Schedule ‘B’ Municipal Class Environmental Assessment process requirements;

  b)            a Notice of Addendum BE FILED with the Municipal Clerk; and,

  c)            a Master Plan Revision Report for the East London Sanitary Servicing Study BE PLACED on public record for a 30-day review period. (2019-E05)

  
  
  
  Motion Passed

2.8

2019-2023 Corporate Energy Conservation and Demand Management (CDM) Plan 

• Moved by: S. Lehman
  Seconded by: E. Peloza

  That, on the recommendation of the Managing Director, Environment and Engineering Services and City Engineer and Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the 2019-2023 Corporate Energy Conservation and Demand Management (CDM) Plan BE APPROVED and posted on the City’s Corporate Energy Management website as per the requirements of the Ontario Ministry of Energy, Northern Development and Mines under the Electricity Act, 1998 (Former Green Energy Act, 2009). (2019-E17)

  
  
  
  Motion Passed

2.9

2018 Community Energy Use and Greenhouse Gas Emission Inventory and Update on the Development of the 2019-2023 Community Energy Action Plan

• Moved by: S. Lehman
  Seconded by: E. Peloza

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the staff report dated October 22, 2019, entitled “2018 Community Energy Use and Greenhouse Gas Emission Inventory and Update on the Development of the 2019-2023 Community Energy Action Plan”:

  a)            the above-noted report BE INCLUDED as one of many informational and technical sources to assist in further reducing fossil fuel energy use and increasing climate change actions, as per the City’s Climate Emergency Declaration, and become a central document as part of the community engagement process for the development of the 2019-2023 Community Energy Action Plan starting in November 2019; it being noted that City staff are preparing additional details with respect to the City’s Climate Emergency Declaration; and,

  b)            the above-noted report BE CIRCULATED to the Advisory Committee on the Environment, Transportation Advisory Committee, Cycling Advisory Committee, Trees and Forestry Advisory Committee, Agricultural Advisory Committee and Environmental and Ecological Planning Advisory Committee for their information. (2019-E17)

  
  
  
  Motion Passed

2.10

Contract Award RFP 19-27 - Advanced Traffic Management System (ATMS) And Traffic Signal Controllers

• Moved by: S. Lehman
  Seconded by: E. Peloza

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the procurement of an Advanced Traffic Management System and new traffic signal controllers:

  a)            Parsons Corporation, BE APPOINTED the Contractor to complete the project, in the amount of $4,425,695.91 (excluding HST) in accordance with Section 12.2(b) of the Procurement of Goods and Services Policy;

  b)            the financing for this project BE APPROVED in accordance with the Sources of Financing Report as appended to the staff report dated October 22, 2019;

  c)            the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

  d)            the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract with the Contractor for the work; and,

  e)            the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2019-T07)

  
  
  
  Motion Passed

2.11

Nomination to the Lake Erie Region Source Protection Committee

• Moved by: S. Lehman
  Seconded by: E. Peloza

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, that Lloyd Perrin, Director of Asset Management and Development, Municipality of Central Elgin BE NOMINATED as the City of London’s selection for the municipal representative for the Lake Erie Region Source Protection Committee. (2019-E13)

  
  
  
  Motion Passed

2.12

Proposed Expansion of the W12A Landfill Site - Updated Environmental Assessment Engineering Consulting Costs

• Moved by: S. Lehman
  Seconded by: E. Peloza

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the appointment of various Consulting Engineers for the Individual Environmental Assessment process for the proposed expansion of the W12A Landfill:

  a)            AECOM Canada Ltd. BE APPOINTED to carry out additional biology studies as part of the Individual Environmental Assessment process for the proposed expansion of the W12A Landfill, in the total amount of $9,500, excluding HST, in accordance with Section 15.2 (g) of the City of London’s Procurement of Goods and Services Policy;

  b)            Dillon Consulting Ltd. BE APPOINTED to carry out additional hydrogeology studies and Aboriginal consultation as part of the Individual Environmental Assessment process for the proposed expansion of the W12A Landfill, in the total amount of $79,800, excluding HST, in accordance with Section 15.2 (g) of the City of London’s Procurement of Goods and Services Policy;

  c)            Golder Associates Ltd. BE APPOINTED to carry out additional atmosphere studies, refinement of various study parameters and additional Aboriginal consultation as part of the Individual Environmental Assessment process for the proposed expansion of the W12A Landfill, in the total amount of $44,000, excluding HST, in accordance with Section 15.2 (g) of the City of London’s Procurement of Goods and Services Policy;

  d)            the financing for the work identified above BE APPROVED in accordance with the “Sources of Financing Report” as appended to the staff report dated October 22, 2019;

  e)            the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this work; and

  f)             the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2019-E07A)

  
  
  
  Motion Passed

3.

Scheduled Items

None.

4.

Items for Direction

4.1

9th Report of the Cycling Advisory Committee

• Moved by: S. Lehman
  Seconded by: E. Peloza

  That the 9th Report of the Cycling Advisory Committee, from its meeting held on September 18, 2019, BE REFERRED to the Civic Administration for consideration and action, as appropriate.

  
  

  Yeas: (4)	S. Lewis, E. Peloza, S. Lehman, and P. Squire
  Absent: (2)	E. Holder, and M. van Holst

  
  Motion Passed (4 to 0)

5.

Deferred Matters/Additional Business

5.1

Deferred Matters List

• Moved by: S. Lehman
  Seconded by: S. Lewis

  That the Deferred Matters List as at October 11, 2019, BE RECEIVED; it being noted that item 8 will be updated to include a Q1 2020 report back.

  
  

  Yeas: (4)	S. Lewis, E. Peloza, S. Lehman, and P. Squire
  Absent: (2)	E. Holder, and M. van Holst

  
  Motion Passed (4 to 0)

5.2

(ADDED) 10th Report of the Cycling Advisory Committee 

• Moved by: E. Peloza
  Seconded by: S. Lehman

  That the following actions be taken with respect to the 10th Report of the Cycling Advisory Committee (CAC), from its meeting held on October 16, 2019:

  a)         the following actions be taken with respect to the 2019 CAC Work Plan:

  i)          the following expenditure from the 2019 CAC budget BE APPROVED to promote community cycling engagement:

  A)        $500.00 for bicycle safety light kits; and,

  B)        $300.00 for bicycle safety bells;

  ii)         the 2019 CAC Work Plan BE DEFERRED to the next meeting of the CAC; and,

  b)         the remaining clauses of the above-noted CAC report BE REFERRED to the Civic Administration for consideration and action, as appropriate.

  
  

  Yeas: (4)	S. Lewis, E. Peloza, S. Lehman, and P. Squire
  Absent: (2)	E. Holder, and M. van Holst

  
  Motion Passed (4 to 0)

6.

Adjournment

The meeting adjourned at 4:39 PM.