Corporate Services Committee

Report

Meeting #:	20th Meeting of the Corporate Services Committee
Date:	Tuesday, October 22, 2019 at 12:30 P.m. - 1:30 P.m.
Location:	Council Chambers

PRESENT:

• Councillors J. Morgan (Chair),
• J. Helmer ,
• P. Van Meerbergen,
• A. Kayabaga,
• S. Hillier,
• and Mayor E. Holder

ALSO PRESENT:

• M. Hayward, A.L. Barbon, G. Belch, B. Card, I. Collins, L. Livingstone, J. Logan, K. Scherr, J. Taylor, B. Westlake-Power, J. Wills

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1.

Disclosures of Pecuniary Interest

None.

2.

Consent

• Moved by: E. Holder
  Seconded by: S. Hillier

  That items 2.1, 2.2 and 2.4 to 2.7 BE APPROVED. 

  
  

  Yeas: (6)

  S. Hillier, A. Kayabaga, P. Van Meerbergen, E. Holder, J. Helmer, and J. Morgan

  
  Motion Passed (6 to 0)

2.1

Request for Proposal 19-01 Insurance and Risk Management Services

• Moved by: E. Holder
  Seconded by: S. Hillier

  That, on the recommendation of the Manager III, Risk Management Division and the Managing Director, Corporate Services & City Solicitor and with concurrence by the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the following actions be taken with respect to Request for Proposal (RFP) 19-01, Insurance and Risk Management Services:
  
  a)     the proposal submitted by Frank Cowan Company Limited, 75 Main Street North Princeton, ON N0J 1V0, at a total annual premium of $2,235,546 (plus tax), BE ACCEPTED in accordance with the Procurement of Goods and Services Policy section 12.2 (b);
  
  b)     the Civic Administration BE AUTHORIZED to undertake all the administrative acts which are necessary in connection with the contract; and
  
  c)     the approval hereby given BE CONDITIONAL upon the Corporation entering into a formal contract or issuing a purchase order relating to RFP19-01 in accordance with the Procurement of Goods and Services Policy section 20.1 (a).

  
  
  
  Motion Passed

2.2

Annual Report Risk Management Services

• Moved by: E. Holder
  Seconded by: S. Hillier

  That, on the recommendation of the Managing Director Corporate Services and City Solicitor and the Manager III, Risk Management Division, the staff report dated October 22, 2019 with respect to the Annual Report, Risk Management Services, BE RECEIVED; it being noted that the attached revised Appendix A was provided.  

  
  
  
  Motion Passed

2.4

By-law to Delegate Property Tax Appeals and Divisions with Respect to the Adjustment of Taxes and Payment in Lieu of Taxes

• Moved by: E. Holder
  Seconded by: S. Hillier

  That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the proposed by-law appended to the staff report dated October 22, 2019 as Appendix “A” BE INTRODUCED at the Municipal Council meeting to be held on October 29, 2019 to delegate property tax appeals and divisions made under sections 356, 357 (except for section 357(1)(d.1)), 357.1, 358, 359 and 359.1 of the Municipal Act, 2001 S.O. 2001,c.25, as amended, to the City Treasurer or delegate in accordance with section 23.1 of the Municipal Act, 2001 S.O. 2001,c.25, as amended. 

  
  
  
  Motion Passed

2.5

Appointments to the Joint Venture Management Committee for 4-Pad Arena Complex

• Moved by: E. Holder
  Seconded by: S. Hillier

  That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, with respect to the Western Fair Association’s appointments to the Joint Venture Management Committee for the 4-Pad Arena Complex, the Western Fair Association’s (WFA) Chief Executive Officer, Director of Corporate Services, and the Director of Raceway & Grandstand, along with their Chief Operating Officer as an alternate representative BE APPROVED as WFA’s nominees to the Joint Venture Management Committee.

  
  
  
  Motion Passed

2.6

Expropriation of Land - Adelaide Street CP Rail Grade Separation Project

• Moved by: E. Holder
  Seconded by: S. Hillier

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, with the concurrence of the Director, Roads and Transportation, on the advice of the Manager of Realty Services, the following actions be taken with respect to the Adelaide Street CP Rail Grade Separation Project:

  
  a) approval BE GIVEN to the expropriation of land as may be required for the Adelaide Street CP Rail Grade Separation Project, and that the following actions be taken in connection therewith:

  i) application be made by The Corporation of the City of London as Expropriating Authority to the Council of The Corporation of the City of London as approving authority for the approval to expropriate the land required for Adelaide Street CP Rail Grade Separation Project;

  ii) The Corporation of the City of London serve and publish notice of the above application in accordance with the terms of the Expropriations Act;

  iii) The Corporation of the City of London forward to the Chief Inquiry Officer any requests for a hearing that may be received and report such to the Council of The Corporation of the City of London for its information; and

  
  b) the proposed by-law appended to the staff report dated October 22, 2019 as Schedule “B” BE INTRODUCED at the Council meeting on October 29, 2019 to authorize the above-noted action and to direct the Civic Administration to carry out all necessary administrative actions associated therewith.

  
  
  
  Motion Passed

2.7

Report of the Federation of Canadian Municipalities Board of Directors Meeting - Waterloo and Kitchener, ON - September 10-13, 2019

• Moved by: E. Holder
  Seconded by: S. Hillier

  That the communication from Councillor J. Morgan regarding the Federation of Canadian Municipalities Board of Directors meeting held September 10-13, 2019 in Waterloo and Kitchener, Ontario BE RECEIVED for information.

  
  
  
  Motion Passed

2.3

Vacant/Excess Land Subclass Tax Reductions and Other Tax Policy Issues

• Moved by: J. Helmer
  Seconded by: A. Kayabaga

  That, on the recommendation of the Managing Director Corporate Services and City Treasurer, Chief Financial Officer, the following actions be taken with respect to vacant/excess land subclass tax reductions in the commercial and industrial property classes and other tax policies noted in the attached staff report:

  a) the Minister of Finance BE REQUESTED to file the necessary regulation to eliminate the 30% municipal tax reductions on vacant commercial and industrial land and excess land in the City of London, beginning with the 2020 calendar year, in order that the City policy for these subclass reductions for municipal taxes will be the same as the Provincial policy for subclass reductions for education taxes that will be applicable in the year 2020;

  b) the City Clerk BE DIRECTED to send the above-noted resolution to the Minister of Finance;

  c) the property owners of vacant and excess land in 2019 BE ADVISED by the City Tax Office of the above-noted change in tax treatment, following the enactment of the required regulation by the Province;

  d) the farmland tax ratio for 2020 BE MAINTAINED at the 2019 level; it being noted that a future Tax Policy for setting the farmland tax ratio will be reviewed after studying the effect of the Province-wide reassessment scheduled for the 2021 taxation year; and,

  e) the City Clerk BE DIRECTED to notify the Agricultural Advisory Committee of the proposed Tax Policy change described in part d), above.

  
  

  Yeas: (6)

  S. Hillier, A. Kayabaga, P. Van Meerbergen, E. Holder, J. Helmer, and J. Morgan

  
  Motion Passed (6 to 0)

3.

Scheduled Items

None.

4.

Items for Direction

None.

5.

Deferred Matters/Additional Business

5.1

Corporate Services Committee Deferred Matters List

• That the following action be taken with respect to the Corporate Services Committee Deferred Matters List as of October 11, 2019:

  a)     the Deferred Matters List BE AMENDED by removing item 1.1 - City of London involvement in partnerships with other cities; and

  b)     the balance of the List BE RECEIVED.  

  
  Motion Passed

  Voting Record

  
  
• Moved by: J. Helmer
  Seconded by: E. Holder

  That the Corporate Services Committee Deferred Matters List, BE AMENDED by removing item 1.1 - City of London involvement in partnerships with other cities.  

  
  

  Yeas: (6)

  S. Hillier, A. Kayabaga, P. Van Meerbergen, E. Holder, J. Helmer, and J. Morgan

  
  Motion Passed (6 to 0)
• Moved by: A. Kayabaga
  Seconded by: J. Helmer

  That the balance of the Deferred Matters list, as amended, BE RECEIVED.  

  
  

  Yeas: (6)

  S. Hillier, A. Kayabaga, P. Van Meerbergen, E. Holder, J. Helmer, and J. Morgan

  
  Motion Passed (6 to 0)

6.

Confidential (Enclosed for Members only.)

• Moved by: A. Kayabaga
  Seconded by: P. Van Meerbergen

  That the Corporate Services Committee convene, In Closed Session, for consideration of the following:

  6.1          Litigation/Potential Litigation/Solicitor-Client Privileged Advice

  A matter pertaining to litigation currently in the Ontario Court of Justice for the Province of Ontario affecting the municipality, and advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

  6.2          (ADDED) Solicitor-Client Privileged Advice/Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations

  A matter pertaining to the proposed or pending acquisition of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by, or on behalf of, the municipality. 

  6.3          (ADDED) Land Acquisition/Solicitor-Client Privileged Advice/Position, Plan, Procedure, Criteria or Instructions to be Applied to any Negotiations

  A matter pertaining to the proposed or pending acquisition of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality.

  
  

  Yeas: (6)

  S. Hillier, A. Kayabaga, P. Van Meerbergen, E. Holder, J. Helmer, and J. Morgan

  
  Motion Passed (6 to 0)

  The Corporate Services Committee convenes, In Closed Session, from 1:00 PM to 1:47 PM. 

  
  

7.

Adjournment

The meeting adjourned at 1:48 PM.