16TH REPORT OF THE
Corporate
Services Committee
meeting held on June
15, 2015, commencing at 12:05 PM, in the Council Chambers, Second Floor, London
City Hall.
PRESENT: Deputy Mayor M. Cassidy (Chair) and
Councillors A. Hopkins, J. Morgan and H.L. Usher and L. Rowe (Secretary).
ABSENT: Councillor J. Zaifman.
ALSO PRESENT: Councillors J.
Helmer, V. Ridley and M. van Holst; A. Zuidema, B. Baar, J.P. Barber, A.L.
Barbon, J. Braam, D. Dobson, A. Dunbar, C. Dziedzic, K. Graham, J.
Klingenberger, J. Lucas, S. MacDonald, S. Mathers, D. Mounteer, J. Stanford, R.
Sutton, B. Warner and T. Wellhauser.
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That
it BE NOTED that no pecuniary interests were disclosed.
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II.
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CONSENT ITEMS
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That, on the recommendation of the Managing
Director, Corporate Services and City Treasurer, Chief Financial Officer, the
proposed by-law as appended to the staff report dated June 15, 2015 to amend
By-law No. A.-6724-281 entitled “A By-law to ratify, confirm and approve
various agreements between Hewlett-Packard Financial Services Canada Company
(HPFS) and The Corporation of the City of London for the leasing of computer
equipment; and to authorize the Mayor and City Clerk to execute the
agreements.” BE INTRODUCED at the Municipal Council meeting on June 25, 2015
in order to reflect organizational changes.
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Motion
Passed
YEAS:
M. Cassidy, A. Hopkins, J. Morgan, H.L. Usher (4)
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3.
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Single Source Award
of Contract for Phase 5 Facility Renewal and Energy Retrofit Program
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That, on the recommendation of the Managing
Director, Corporate Services and City Treasurer, Chief Financial Officer,
with the concurrence of the Managing Director, Parks & Recreation and Manager
of Purchasing and Supply, the following actions be taken with respect to the
Phase 5 – 2015 Facility Renewal and Energy Retrofit Program, subject to the
provision of additional background information at the Municipal Council
meeting of June 25, 2015:
a) the
proposal submitted by Ameresco Canada Inc., 90 Sheppard Avenue East, 7th
Floor, Toronto, ON, M2N 6X3, included as Schedule “A” to Appendix “B” to the
staff report dated June 15, 2015, to undertake the Phase 5 – 2015 Facility
Renewal and Energy Retrofit Program at an upset limit of $1,907,338.00,
excluding HST, BE ACCEPTED on a single source basis in accordance with
section 14.4 (d) of the Procurement of Goods and Services Policy;
b) the
financing for this project BE APPROVED as set out in the Sources of Financing
Report attached as Appendix “A” to the staff report dated June 15, 2015;
c) future
annual operating savings of approximately $48,100.00 BE RECOGNIZED as a
result of this project; it being noted that these savings will assist in
achieving future budget targets;
d) the
proposed by-law attached as Appendix “B” to the staff report dated June 15,
2015 BE INTRODUCED at the Municipal Council meeting on June 25, 2015 to:
i)
approve
an agreement between The Corporation of the City of London and Ameresco Canada
Inc., for Phase 5 2015 Facility Renewal and Energy Retrofit Program at an
upset limit of $1,907,338.00; and
ii)
authorize
the Mayor and the City Clerk to execute the agreement forming Schedule “A” to
the by-law appended hereto as Appendix “B”.
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Motion
Passed
YEAS:
M. Cassidy, A. Hopkins, J. Morgan, H.L. Usher (4)
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4.
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Property
Disposition - 2532 Main Street
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That,
on the recommendation of the Managing Director, Corporate
Services and City Treasurer, Chief Financial Officer, on the advice of the Manager,
Realty Services, the following
actions be taken with respect to the property
located at 2532 Main Street, further described as Part
Lots 1 and 2, Plan 443, in the City of London, measuring
approximately 28 x 82 feet:
a) the
offer submitted by 1724830 Ontario Inc. o/a
Flandscape to purchase the subject property from the City, for the
sum of $111,600.00, BE ACCEPTED subject to the following conditions:
i)
the
Purchaser acknowledging that the property is being purchased on an “AS IS”
basis;
ii)
the
City agreeing to provide an easement in favour of the Purchaser in order
to access and maintain the septic system;
iii)
the
City agreeing to deposit on title a reference plan describing the property, if
required;
iv)
the
Purchaser having fifteen (15) days from the acceptance of its offer, at its
sole expense, to conduct an inspection of the septic system, and must notify
the City as to whether or not they are satisfied with the condition of the
septic system; and
b) subject to
the approval of a), above, the proposed by-law, as appended to the staff
report dated June 15, 2015, BE INTRODUCED at the Municipal Council
meeting on June 25, 2015 to authorize and approve an Agreement of
Purchase and Sale between The Corporation of the City of London and 1724830 Ontario Inc.
o/a Flandscape,
for the acquisition of 2532 Main Street and to authorize the Mayor
and the City Clerk to execute the Agreement.
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That, on the recommendation of the Managing
Director, Corporate Services and City Treasurer, Chief Financial Officer, the
by-law, as appended to the staff report dated June 15, 2015, BE INTRODUCED at
the Municipal Council meeting of June 25, 2015 to authorize the Mayor and
City Clerk to execute the Combined Loan and Grant Agreement between the
Federation of Canadian Municipalities and The Corporation of the City of
London for the Green Municipal Fund.
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Motion
Passed
YEAS:
M. Cassidy, A. Hopkins, J. Morgan, H.L. Usher (4)
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III.
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SCHEDULED ITEMS
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None.
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The communication from M. McAlpine, on
behalf of 123London, with respect to ranked ballots for municipal elections
in Ontario, BE REFERRED to the consultation process for the Province's
current review of the Municipal Elections Act and 123London BE THANKED for
its submission on the matter of ranked ballots.
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That the following actions be taken with
respect to the Province of Ontario’s review of the Municipal Elections Act,
the Municipal Conflict of Interest Act and the Municipal Act, 2001:
a) the
Civic Administration BE DIRECTED to make the necessary arrangements to
provide and communicate opportunities for the public to participate in the
Province of Ontario’s call for public comment with respect to the above-noted
review;
b) the
Civic Administration BE DIRECTED to develop an appropriate process to solicit
and submit suggestions from individual Councillors, and from The Corporation
of the City of London, as a municipality, with respect to the above-noted
review; and
c) the
Province of Ontario BE ADVISED that the Municipal Council supports providing
municipalities with the option to use ranked balloting for the 2018 municipal
election.
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Motion
Passed
YEAS:
M. Cassidy, A. Hopkins, J. Morgan, H.L. Usher (4)
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V.
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DEFERRED
MATTERS/ADDITIONAL BUSINESS
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That, on the recommendation of the
Director, Environment, Fleet & Solid Waste, the staff report dated June
15, 2015 regarding the request for proposals process for land leases for
City-Owned land in the vicinity of the W12A landfill and resource recovery
area BE RECEIVED for information.
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Motion
Passed
YEAS:
M. Cassidy, A. Hopkins, J. Morgan, H.L. Usher (4)
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9.
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ADDED - Ombudsman
Report
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That the Ombudsman
Report entitled “Investigation into whether the City of London’s Strategic
Priorities and Policy Committee held an illegal meeting on March 2, 2015” BE
RECEIVED for information.
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Motion
Passed
YEAS:
M. Cassidy, A. Hopkins, J. Morgan, H.L. Usher (4)
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VI.
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CONFIDENTIAL
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(See Confidential Appendix to the
16th Report of the Corporate Services Committee enclosed for Members only.)
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The Corporate Services Committee convened
in camera from 1:10 PM to 1:53 PM after having passed a motion to do so,
with respect to the following matters:
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The meeting adjourned at 2:05
PM.