Corporate Services Committee

Report

Meeting #:	14th Meeting of the Corporate Services Committee
Date:	Tuesday, June 18, 2019 at 12:30 P.m. - 1:30 P.m.
Location:	Council Chambers

PRESENT:

• Councillors J. Morgan (Chair),
• J. Helmer ,
• P. Van Meerbergen,
• A. Kayabaga,
• S. Hillier,
• and Mayor E. Holder

ALSO PRESENT:

• Councillors M. van Holst and S. Lewis; M. Hayward, A.L. Barbon, M. Bessegato, B. Card, I. Collins, B. Coxhead, M. Daley, J. Davies, P. Foto, M. Henderson, S. Khan, S. Miller, K. Murray, D. O'Brien, A. Ostrowski, M. Ribera, M. Ross, C. Saunders, B. Warner, B. Westlake-Power and R. Wilcox.

  The meeting is called to order at 12:32 PM.

---

1.

Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.

2.

Consent

• Moved by: S. Hillier
  Seconded by: A. Kayabaga

  That items 2.2 to 2.7, excluding 2.6, BE APPROVED.

  
  

  Yeas: (6)

  S. Hillier, A. Kayabaga, P. Van Meerbergen, E. Holder, J. Helmer, and J. Morgan

  
  Motion Passed (6 to 0)

2.2

Update #4: Harassment and Discrimination - Third Party Review - Workplace Assessment and Recommendations - Action Plan

• Moved by: S. Hillier
  Seconded by: A. Kayabaga

  That, on the recommendation of the City Manager and Managing Director, Corporate Services and Chief Human Resources Officer, the plan set out in the staff report dated June 18, 2019 in response to the Rubin Thomlinson LLP Workplace Assessment Report, BE ENDORSED. 

  
  
  
  Motion Passed

2.3

Report of the Downtown Monitored Surveillance Camera Program

• Moved by: S. Hillier
  Seconded by: A. Kayabaga

  That, on the recommendation of the Managing Director, Corporate Services and Chief Human Resources Manager and on the advice of the Division Manager, Corporate Security and Emergency Management, the staff report dated June 18, 2019 regarding the Downtown Monitored Surveillance Camera Program BE RECEIVED for information purposes.

  
  
  
  Motion Passed

2.4

2018 Annual Report on Development Charges Reserve Funds

• Moved by: S. Hillier
  Seconded by: A. Kayabaga

  That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the following actions be taken with respect to the 2018 Annual Report on Development Charges Reserve Funds:
  
  a)            the above-noted Report BE RECEIVED for information in accordance with section 43 (1) of the Development Charges Act, 1997, which requires the City Treasurer to provide a financial statement relating to development charge by-laws and associated reserve funds; and
  
  b)            the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer BE DIRECTED to make the 2018 Annual Report on Development Charges Reserve Funds available to the public on the City of London website to fulfill Council’s obligation under section 43 (2.1) of the Development Charges Act, 1997.

  
  
  
  Motion Passed

2.5

Municipal Accommodation Tax - Process for Allocation of Funds

• Moved by: S. Hillier
  Seconded by: A. Kayabaga

  That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, all contributions to the Tourism Infrastructure Reserve Fund from the City’s share of Municipal Accommodation Tax revenues BE APPROVED as a source of funding for the City’s capital plan, with the exception of the commitments to external parties previously approved by Council.

  
  
  
  Motion Passed

2.7

Industrial Land Development Strategy – Annual Monitoring and Pricing Report – City-Owned Industrial Land

• Moved by: S. Hillier
  Seconded by: A. Kayabaga

  That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, on the advice of the Manager of Realty Services, the following actions be taken with respect to the annual monitoring and pricing of City-owned industrial lands:
  
  a)                 the staff report dated June 18, 2019 entitled “Industrial Land Development Strategy Annual Monitoring and Pricing Report – City Owned Industrial Land”, BE RECEIVED and;

  b)                 NO ACTION BE TAKEN at this time to adjust the current pricing of the City owned industrial land from the following prices that were established October 1, 2018:
  
  Pricing for serviced industrial land in Innovation Park, Skyway Industrial Park, River Road Industrial Park, and Cuddy Blvd Parcels:
  
  -       Lots up to 3.99 acres $80,000.00 per acre
  -       4.00 acres and up $70,000.00 per acre
  
  Pricing for service industrial land in Trafalgar Industrial Park:
  
  -       All Lot sizes - $ 65,000.00 per acre.

  
  
  
  Motion Passed

2.1

Update: Workplace Diversity and Inclusion

• Moved by: A. Kayabaga
  Seconded by: J. Helmer

  That, on the recommendation of the Managing Director, Corporate Services and Chief Human Resources Officer, the staff report dated June 18, 2019 with respect to an update on Workplace Diversity and Inclusion BE RECEIVED for information purposes.

  
  

  Yeas: (5)	S. Hillier, A. Kayabaga, E. Holder, J. Helmer, and J. Morgan
  Nays: (1)	P. Van Meerbergen

  
  Motion Passed (5 to 1)

2.6

4G+ / 5G Small Cell Pilot Project

• Moved by: E. Holder
  Seconded by: S. Hillier

  That, on the recommendation of the Director of Information Technology Services, the Managing Director, Environmental and Engineering Services and City Engineer, the Managing Director, Planning and City Planner, the Manager of Information Technology Services and the Director of Community and Economic Innovation and with the concurrence of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the following actions be taken with respect to the 4G+ / 5G Small Cell Pilot Project:
  
  a)          the proposed by-law appended to the staff report dated June 18, 2019 as Appendix “A” BE INTRODUCED at the Municipal Council meeting to be held on June 25, 2019 to:

  i)      approve the Pilot Municipal Small Cell Licence Agreement between The Corporation of the City of London and Rogers Communications Canada Inc. to facilitate the installation of the small cell telecommunications equipment; and

  ii)     authorize the Mayor and the City Clerk to execute the Agreement noted in part a) i) above;
  
  b)          the Civic Administration BE AUTHORIZED to undertake all administrative acts that are necessary in connection with this Agreement.

  
  

  Yeas: (6)

  S. Hillier, A. Kayabaga, P. Van Meerbergen, E. Holder, J. Helmer, and J. Morgan

  
  Motion Passed (6 to 0)

2.8

Expropriation of Land – Wharncliffe Road Widening and Improvements Project

• Moved by: S. Hillier
  Seconded by: P. Van Meerbergen

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, with the concurrence of the Director, Roads and Transportation and on the advice of the Manager of Realty Services, the following actions be taken with respect to the Wharncliffe Road Widening and Improvments Project:

  a)         the expropriation of land as may be required for the Wharncliffe Road South Road Widening and Improvements Project between Becher Street and Springbank Drive, BE APPROVED; and,

  b)         the proposed by-law appended to the staff report dated June 18, 2019 as Schedule “B” BE INTRODUCED at the Council meeting on June 25, 2019 to:

  i)         authorize and approve an application be made by The Corporation of the City of London as Expropriating Authority to the Council of The Corporation of the City of London as approving authority for the approval to expropriate the land required for Wharncliffe Road South Road Widening and Improvements  between Becher Street and Springbank Drive; 

  ii)         The Corporation of the City of London as Expropriating Authority serve and publish notice of the above application in accordance with the terms of the Expropriations Act;  

  iii)         The Corporation of the City of London forward to the Chief Inquiry Officer any requests for a hearing that may be received and report such to the Council of The Corporation of the City of London for its information; and

  iv)        authorize the Civic Administration to carry out all necessary administrative actions in respect of the above-noted expropriation;

  it being noted that a verbal delegation from N. Finlayson requesting the consideration of excluding her property from the proposed expropriation, was received. 

  
  

  Yeas: (5)	S. Hillier, P. Van Meerbergen, E. Holder, J. Helmer, and J. Morgan
  Nays: (1)	A. Kayabaga

  
  Motion Passed (5 to 1)

  Voting Record:

  
  
• Moved by: E. Holder
  Seconded by: J. Morgan

  That a delegation from N. Finlayson BE APPROVED to be heard at this time.

  
  

  Yeas: (6)

  S. Hillier, A. Kayabaga, P. Van Meerbergen, E. Holder, J. Helmer, and J. Morgan

  
  Motion Passed (6 to 0)

3.

Scheduled Items

3.1

Public Participation Meeting - Not to be heard before 12:30 PM - Council Procedure By-law

• Moved by: J. Helmer
  Seconded by: S. Hillier

  That, on the recommendation of the City Clerk, the proposed by-law appended to the staff report dated June 18, 2019 as Appendix “A” being “A by-law to amend By-law A-50, as amended, being “A by-law to provide for the Rules of Order and Procedure for the Council of The Corporation of the City of London” to clarify that Members of Council who are not a member of a standing committee may participate in the debate with respect to a matter before the standing committee; and to amend the meeting times of standing committees to reflect the annual meeting calendar BE INTRODUCED at the Municipal Council meeting to be held on June 25, 2019;

  it being noted that at the public participation meeting associated with this matter no public submissions were made.

  
  

  Yeas: (6)

  S. Hillier, A. Kayabaga, P. Van Meerbergen, E. Holder, J. Helmer, and J. Morgan

  
  Motion Passed (6 to 0)

  Voting Record:

  
  
• Moved by: J. Helmer
  Seconded by: S. Hillier

  Motion to open the Public Participation Meeting related to the Council Procedure By-law.

  
  

  Yeas: (6)

  S. Hillier, A. Kayabaga, P. Van Meerbergen, E. Holder, J. Helmer, and J. Morgan

  
  Motion Passed (6 to 0)
• Moved by: A. Kayabaga
  Seconded by: J. Helmer

  Motion to close the Public Participation Meeting related to the Council Procedure By-law.

  
  

  Yeas: (6)

  S. Hillier, A. Kayabaga, P. Van Meerbergen, E. Holder, J. Helmer, and J. Morgan

  
  Motion Passed (6 to 0)

4.

Items for Direction

None.

5.

Deferred Matters/Additional Business

None.

6.

Confidential (Enclosed for Members only.)

• Moved by: J. Helmer
  Seconded by: P. Van Meerbergen

  That the Corporate Services Committee Convene In Closed Session for the purpose of considering the following:

  6.1        Personal Matter About Identifiable Individual/Litigation/Potential Litigation/Solicitor-Client Privileged Advice

  A matter pertaining to an identifiable individual; employment-related matters; litigation or potential litigation affecting the municipality; advice that is subject to solicitor-client privilege, including communications necessary for that purpose; advice or recommendations of officers and employees of the Corporation, including communications necessary for that purpose and for the purpose of providing instructions and directions to officers and employees of the Corporation.

  6.2        Land Acquisition/Solicitor-Client Privileged Advice/Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations

  A matter pertaining to the proposed or pending acquisition of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality.

  6.3        Land Acquisition/Solicitor-Client Privileged Advice/Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations

  A matter pertaining to the proposed or pending disposition of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality. 

  6.4        Personal Matters/Identifiable Individual/Labour Relations/Employee Negotiations/Solicitor-Client Privileged Advice

  A matter pertaining to personal matters about identifiable individuals, labour relations or employee negotiations, advice that is subject to solicitor-client privilege, including communications necessary for that purpose and, advice and recommendations of officers and employees of the Corporation, including communications necessary for that purpose and for the purpose of providing instructions and direction to officers and employees of the Corporation.

  
  

  Yeas: (6)

  S. Hillier, A. Kayabaga, P. Van Meerbergen, E. Holder, J. Helmer, and J. Morgan

  
  Motion Passed (6 to 0)

  The Corporate Services Committee convened In Closed Session from 1:00 PM to 2:11 PM.

  
  

7.

Adjournment

The meeting adjourned at 2:12 PM.