Corporate Services Committee

Report

18th Meeting of the Corporate Services Committee

Monday, November 01, 2021 at 12:00 P.m. - 1:00 P.m.

2021 Meeting - Virtual Meeting during the COVID-19 Emergency

Please check the City website for current details of COVID-19 service impacts.

Meetings can be viewed via live-streaming on YouTube and the City website

PRESENT:

• Councillors M. Cassidy (Chair),
• M. van Holst,
• J. Morgan,
• E. Peloza,
• and J. Fyfe-Millar

ABSENT:

• Mayor E. Holder

ALSO PRESENT:

• M. Schulthess, J. Taylor, B. Westlake-Power 
  Remote Attendance: Councillors S. Lewis, A. Hopkins and S. Hillier; L. Livingstone, A. Barbon, G. Bridge, B. Card, I. Collins, J. Dann, J. Davison, M. Goldrup, J. McMillan, K. Scherr, C. Smith, B. Warner 
  The meeting is called to order at 12:01 PM; it being noted that Councillor M. van Holst was in remote attendance.

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1.

Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed. 

2.

Consent

• Moved by: E. Peloza
  Seconded by: J. Morgan

  That Items 2.1 to 2.3, BE APPROVED. 

  
  

  Yeas: (5)	M. van Holst, M. Cassidy, J. Morgan, E. Peloza, and J. Fyfe-Millar
  Absent: (1)	E. Holder

  
  
  
  Motion Passed (5 to 0)

2.1

City of London Days at the Budweiser Gardens – Showdown in the Downtown October 22, 2022

• Moved by: E. Peloza
  Seconded by: J. Morgan

  That, on the recommendation of the City Clerk, the request to hold the Showdown in the Downtown – Knock Out Kidney Disease event on October 22, 2022, BE APPROVED as a City of London Day at the Budweiser Gardens; it being noted that five days remain for 2022, with no other requests pending.

  
  
  
  
  Motion Passed

2.2

Various By-law Amendments to Implement Organizational Structure Change

• Moved by: E. Peloza
  Seconded by: J. Morgan

  That on the recommendation of the City Clerk, the following actions be taken with respect to various By-law amendments to implement organizational structure changes:
  
  a)    the proposed by-law as appended to the staff report dated November 1, 2021 as Appendix “A” being “A by-law to amend By-law No. A.-7766-366, being “A by-law to approve and adopt a standard form Licence Agreement for the use of recreation spaces and assets; and to authorize the Managing Director, Parks and Recreation or the Managing Director Neighbourhood, Children and Fire Services, or their written designate, to insert information and execute Licence Agreements not exceeding $10,000, for the use of recreation spaces and assets, which employ this form and to repeal By-law No A.-6690-195 and any amendments thereto” to reflect the current organizational structure”, BE INTRODUCED at the Municipal Council meeting to be held on November 16, 2021; 
  
  b)    the proposed by-law as appended to the staff report dated November 1, 2021 as Appendix “B” being “A by-law to amend By-law No. A.-7821-84, being “A by-law to approve the Grant Agreement between The Corporation of the City of London and Grand Theatre; and to authorize the Mayor and the City Clerk to execute the Agreement” to reflect the current organizational structure” BE INTRODUCED at the Municipal Council meting to be held on November 16, 2021;
  
  c)    the proposed by-law as appended to the staff report dated November 1, 2021 as Appendix “C” being “A by-law to amend By-law No. A.-7820-83, being “A by-law to approve the Purchase of Service Agreement between London Arts Council and The Corporation of the City of London; and to authorize the Mayor and the City Clerk to execute the Agreement” to reflect the current organizational structure”, BE INTRODUCED at the Municipal Council meeting to be held on November 16, 2021; 
  
  d)    the proposed by-law as appended to the staff report dated November 1, 2021 as Appendix “D” being “A by-law to amend By-law No. A.-7834-109, being “A by-law to approve the Purchase of Service Agreement between London Heritage Council and The Corporation of the City of London; and to authorize the Mayor and the City Clerk to execute the Agreement” to reflect the current organizational structure”, BE INTRODUCED at the Municipal Council meeting to be held on November 16, 2021; 
  
  e)    the proposed by-law as appended to the staff report dated November 1, 2021 as Appendix “E” being “A by-law to amend By-law No. A.-7332-16 being “A By-law to approve and adopt the standard form Grant Agreement (London Community Grants Program); and to authorize a City Representative to insert information and execute agreements which employ this form; and to authorize a City Representative to insert information and execute agreements which employ this form” to reflect the current organizational structure”, BE INTRODUCED at the Municipal Council meeting to be held on November 16, 2021; 
  
  f)    the proposed by-law as appended to the staff report dated November 1, 2021 as Appendix “F” being “A by-law to amend By-law No. A.-6790-81, being “A By-law to approve and adopt the standard form for Purchase of Services Agreements for Community Services” to reflect the current organizational structure” BE INTRODUCED at the Municipal Council meeting to be held on November 16, 2021; and,
  
  g)    the proposed by-law as appended to the staff report dated November 1, 2021 as Appendix “G” being A by-law to amend By-law No. A.-6690-195 being “A By-law to approve the standard form for Office/Storage Space Licence Agreements” to reflect the current organizational structure and to repeal By-law No. A.-5962-42 and By-law No. A.-5962(a)-126”, BE INTRODUCED at the Municipal Council Meeting to be held on November 16, 2021.

  
  
  
  
  Motion Passed

2.3

Pre-Authorization Tax Payment Plan By-law and Collection of Interim Property Taxes By-law

• Moved by: E. Peloza
  Seconded by: J. Morgan

  That, on the recommendation of the Deputy City Manager, Finance Supports, the following actions be taken with respect to property taxation for 2022:

  a)    the by-law, appended to the staff report dated November 1, 2021 as Appendix A, BE INTRODUCED at the Council meeting on November 16th, 2021 to to amend by-law A.-5505-497, “a by-law to authorize the implementation of a pre-authorized payment plan” by updating Schedule A of the by-law to provide for the 2022 calculations; and, 

  b)    the by-law, appended to the staff report dated November 1, 2021 as Appendix B, BE INTRODUCED at the Council meeting on November 16, 2021, to amend By-law A-8 “a by-law to provide for the collection of property taxes” in Part 1 to provide for the calculation of the interim tax levy at a percentage of 41.20% of the previous year’s taxes.

  
  
  
  
  Motion Passed

3.

Scheduled Items

None.

4.

Items for Direction

4.1

Application - Issuance of Proclamation - International Day for the Elimination of Violence Against Women

• Moved by: E. Peloza
  Seconded by: J. Morgan

  That based on the application dated October 4, 2021 from Anova: A Future Without Violence, November 25, 2021 BE PROCLAIMED as International Day for the Elimination of Violence Against Women.

  
  

  Yeas: (5)	M. van Holst, M. Cassidy, J. Morgan, E. Peloza, and J. Fyfe-Millar
  Absent: (1)	E. Holder

  
  
  
  Motion Passed (5 to 0)

4.2

Application - Issuance of Proclamation - Salvation Army Week

• Moved by: M. van Holst
  Seconded by: J. Fyfe-Millar

  That based on the application dated October 19, 2021 from The Governing Council of The Salvation Army, December 17, 2021 BE PROCLAIMED as Salvation Army Week.

  
  

  Yeas: (5)	M. van Holst, M. Cassidy, J. Morgan, E. Peloza, and J. Fyfe-Millar
  Absent: (1)	E. Holder

  
  
  
  Motion Passed (5 to 0)

4.3

Deferred Council Directions Concerning Indigenous Relations

Councillor M. Cassidy places Councillor M. van Holst in the Chair. 

• Moved by: M. Cassidy
  Seconded by: E. Peloza

  That the City Council directions as mentioned below BE REFERRED to the Indigenous Community Liaison Advisor for a report back with respect to these matters:

  December 6, 2016

  “That clause 6 [concerning a land acknowledgement at meetings of City Council] BE REFERRED back for further consultation with the Indigenous Community with respect to the proposed statement.”

  May 16, 2017

  “That the request to invite the Munsee-Delaware Nation, the Oneida Nation of the Thames and the Chippewas of the Thames First Nation to provide their flags and have them raised in an appropriate manner at London City Hall BE REFERRED to the Civic Administration in order to allow for consultation and report back with respect to this matter.”

  
  

  Yeas: (5)	M. van Holst, M. Cassidy, J. Morgan, E. Peloza, and J. Fyfe-Millar
  Absent: (1)	E. Holder

  
  
  
  Motion Passed (5 to 0)

  Councillor M. Cassidy resumes the Chair. 

  
  

4.4

Standing and Council Meeting Procedures

• Moved by: E. Peloza
  Seconded by: J. Morgan

  That the City Clerk BE DIRECTED to bring forward to a future meeting of the Corporate Services Committee for consideration, a draft policy with respect to the participation in hybrid electronic meetings by Council Members, staff and the public.

  
  

  Yeas: (5)	M. van Holst, M. Cassidy, J. Morgan, E. Peloza, and J. Fyfe-Millar
  Absent: (1)	E. Holder

  
  
  
  Motion Passed (5 to 0)

4.5

Removal of a City Councillor

• Moved by: J. Morgan
  Seconded by: M. Cassidy

  That the communication from J. Kogelheide regarding the removal of a City Councillor BE RECEIVED; 

  it being noted that the Strategic Priorities and Policy Committee received communications dated October 26, 2021 from A. Harnish and M. Borthwick.

  
  

  Yeas: (5)	M. van Holst, M. Cassidy, J. Morgan, E. Peloza, and J. Fyfe-Millar
  Absent: (1)	E. Holder

  
  
  
  Motion Passed (5 to 0)

5.

Deferred Matters/Additional Business

None.

6.

Confidential (Enclosed for Members only.)

• Moved by: J. Fyfe-Millar
  Seconded by: E. Peloza

  That the Corporate Services Committee convene, In Closed Session, with respect to the following:

  6.1          Land Acquisition / Solicitor-Client Privileged Advice / Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations

  A matter pertaining to the proposed or pending acquisition of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality

  6.2          Land Acquisition / Solicitor-Client Privileged Advice / Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations

  A matter pertaining to the proposed or pending acquisition of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality

  6.3          Land Acquisition / Solicitor-Client Privileged Advice / Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations

  A matter pertaining to the proposed or pending acquisition of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality

  6.4          Land Acquisition / Solicitor-Client Privileged Advice / Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations

  A matter pertaining to the proposed or pending acquisition of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality

  6.5          Labour Relations/Employee Negotiations

  A matter pertaining to labour relations and employee negotiations.

  
  
  
  Motion Passed

  The Corporate Services Committee convenes, In closed session, from 12:37 PM to 12:54 PM. 

  
  

7.

Adjournment

• Moved by: M. van Holst
  Seconded by: J. Fyfe-Millar

  That the meeting BE ADJOURNED. 

  
  
  
  Motion Passed

  The meeting adjourned at 12:57 PM.