Civic Works Committee

Report

9th Meeting of the Civic Works Committee

Tuesday, June 11, 2024 at 9:30 A.m. - 10:30 A.m.

Council Chambers - Please check the City website for additional meeting detail information. Meetings can be viewed via live-streaming on YouTube and the City Website.

The City of London is situated on the traditional lands of the Anishinaabek (AUh-nish-in-ah-bek), Haudenosaunee (Ho-den-no-show-nee), Lūnaapéewak (Len-ah-pay-wuk) and Attawandaron (Add-a-won-da-run).

We honour and respect the history, languages and culture of the diverse Indigenous people who call this territory home. The City of London is currently home to many First Nations, Métis and Inuit today.

As representatives of the people of the City of London, we are grateful to have the opportunity to work and live in this territory.

PRESENT:

• Councillors A. Hopkins (Chair), 
• J. Pribil, 
• S. Franke, 
• and D. Ferreira 

ABSENT:

• S. Trosow 

ALSO PRESENT:

• A. Alkema, K. Chambers, J. Dann, D. Escobar, G. Dales, D. MacRae, K. Oudekerk, A. Rammeloo, A. Rozentals, K. Scherr, J. Stanford, P. Titus and J. Bunn (Committee Clerk)     
   
  Remote Attendance: E. Hunt and E. Skalski
   
  The meeting was called to order at 9:30 AM.

   

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1.

Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.

2.

Consent

• Moved by: S. Franke
  Seconded by: J. Pribil

  That Items 2.1 to 2.9 BE APPROVED.

  
  

  Yeas: (4)	A. Hopkins, J. Pribil, S. Franke, and D. Ferreira
  Absent: (1)	S. Trosow

  
  
  
  Motion Passed (4 to 0)

2.1

6th Report of the Integrated Transportation Community Advisory Committee

• Moved by: S. Franke
  Seconded by: J. Pribil

  That the following actions be taken with respect to the 6th Report of the Integrated Transportation Community Advisory Committee, from the meeting held on May 15, 2024:

  a)    the London Transit Commission BE REQUESTED to provide the following information to the Integrated Transportation Community Advisory Committee:

  i)    provision of transit services;
  ii)    current Service Plan (Conventional and Special);
  iii)    criteria of provision of transit services in new subdivisions;
  iv)    areas and subdivisions in London where no transit services are available;
  v)    zero emission bus fleet implementation and rollout plan;
  vi)     when Londoners may see the first group of zero emission buses on the roads; and,
  vii)    how many buses and which routes will be used in the pilot project; and,

  b)    clauses 1.1, 2.1 to 2.3, 3.1 and 3.2 BE RECEIVED.

  
  
  
  
  Motion Passed

2.2

Hyde Park Pumping Station Single Source Pump Purchase

• Moved by: S. Franke
  Seconded by: J. Pribil

  That on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report, dated June 11, 2024, related to the Hyde Park Pumping Station Single Source Pump Purchase:

  a)    the price submitted by Directrik Inc. of $282,697.64 CAD (excluding HST) for the supply of one vertical turbine pump BE ACCEPTED;

  b)    the financing for this project BE APPROVED as set out in the Sources of Financing Report, as appended to the above-noted staff report;

  c)    the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this purchase;

  d)    the approval given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract; and,

  e)    the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2024-E03)

  
  
  
  
  Motion Passed

2.3

Mud Creek Phase 2B: RFT-2024-060 Construction Contract and Consultant Supervision Award and Project Budget Increase

• Moved by: S. Franke
  Seconded by: J. Pribil

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report, dated June 11, 2024, related to Mud Creek Phase 2B: RFT-2024-060 – Construction Contract and Consultant Supervision Award and Project Budget Increase:

  a)    the bid submitted by CH Excavating (2013) at its tendered price of $11,864,196.42 (excluding HST) BE ACCEPTED; it being noted that the bid submitted by CH Excavating (2013) was the lowest of four (4) bids received and meets the City's specifications and requirements in all areas;

  b)     AECOM Canada Ltd. BE AUTHORIZED to carry out the resident inspection and contract administration for the “Mud Creek Phase 2B RFT-2024-060 – Construction Contract” in accordance with the estimate on file, at the upset amount of $1,349,144.83 (excluding HST), in accordance with Section 15.2 (g) of the Procurement of Goods and Services Policy;

  c)    the financing for these projects BE APPROVED as set out in the Sources of Financing Report, as appended to the above-noted staff report;

  d)    the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with these projects;

  e)    the approval given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract, or issuing a purchase order for the material to be supplied and the work to be done, relating to this project (RFT-2024-060); and,

  f)    the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2024-A05)

  
  
  
  
  Motion Passed

2.4

Appointment of Consulting Engineers for the Infrastructure Renewal Program: Round 2

• Moved by: S. Franke
  Seconded by: J. Pribil

  That on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report, dated June 11, 2024, related to the Appointment of Consultant Engineers for the Infrastructure Renewal Program Round 2:

  a)    the following consulting engineers BE APPOINTED to carry out consulting services for the identified projects, at the upset amounts identified below, in accordance with the estimate on file, and in accordance with Section 15.2(e) of the City of London’s Procurement of Goods and Services Policy:

  i)    GM BluePlan Engineering Limited BE APPOINTED consulting engineers to complete the pre-design, detailed design and construction administration for sanitary sewer infrastructure upsizing on Second Street, from Oxford Street to Pottersburg Creek, in the total amount of $412,379.00, including contingency (excluding HST);
  ii)    AECOM Canada Ltd. BE APPOINTED consulting engineers to complete the Downtown Core Area Sanitary Infrastructure Assessment Study, in the total amount of $124,607.00, including contingency (excluding HST);

  b)    the financing for this project BE APPROVED as set out in the Sources of Financing Report, as appended to the above-noted staff report;

  c)    the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

  d)    the approval given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract; and,

  e)    the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2024-E01)

  
  
  
  
  Motion Passed

2.5

RFT-2024 -084 Greenway Flood Protection Tender Award

• Moved by: S. Franke
  Seconded by: J. Pribil

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report, dated June 11, 2024, related to RFT-2024-084 Greenway Flood Protection Tender Award:

  a)    the bid submitted by Stone Town Construction Limited at its tendered price of $24,477,992.06 (excluding HST), for the construction of flood protection at Greenway Wastewater Treatment Plant BE ACCEPTED;

  b)    the increase in fees for engineering services related to design and contract administration for the Greenway Flood Protection projects of $760,641.00, plus HST, BE APPROVED;

  c)    the financing for this project BE APPROVED as set out in the Sources of Financing Report, as appended to the above-noted staff report;

  d)    the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

  e)    the approval given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract, or issuing a purchase order for the material to be supplied and the work to be done, relating to this project; and,

  f)    the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2024-E13)

  
  
  
  
  Motion Passed

2.6

RFP-2024-078 Byron Bridge Rehabilitation Detailed Design and Construction Administration Appointment of Consulting Engineer

• Moved by: S. Franke
  Seconded by: J. Pribil

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report, dated June 11, 2024, related to RFP-2024-078 Byron Bridge Rehabilitation Detailed Design and Construction Administration Appointment of Consulting Engineer:

  a)    the proposal submitted by Dillon Consulting Limited BE ACCEPTED to provide consulting engineering services to complete the detailed design, tendering and construction administration services at an upset amount of $403,749.50 (excluding HST), as per Section 15.2 (e) of the Procurement of Goods and Services Policy;

  b)    the financing for this assignment BE APPROVED as set out in the Sources of Financing Report, as appended to the above-noted staff report;

  c)    the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this assignment;

  d)    the approvals given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract with the consultant for the work; and,

  e)    the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents including agreements, if required, to give effect to these recommendations. (2024-T04)

  
  
  
  
  Motion Passed

2.7

Funding to Support the Continuation of UTRCA Monitoring Program for the Dingman Creek Subwatershed

• Moved by: S. Franke
  Seconded by: J. Pribil

  That on the recommendation of Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report, dated June 11, 2024, related to Funding to Support the Continuation of the UTRCA Monitoring Program for the Dingman Creek Subwatershed:

  a)    the Upper Thames River Conservation Authority BE APPOINTED to complete the 2024 Dingman Creek Surface Monitoring Program in accordance with the estimate, on file, at an upset amount of $161,550 (excluding HST), in accordance with Section 14.4 (d), (e) and (h) of the City of London’s Procurement of Goods and Services Policy;

  b)    the financing for this project BE APPROVED as set out in the Sources of Financing Report, as appended to the above-noted staff report;

  c)    the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

  d)    the approval given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract; and,

  e)    the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2024-F11A)

  
  
  
  
  Motion Passed

2.8

Temporary Recycling Residual Disposal Fee Adjustment for Existing Customers at W12A Landfill

• Moved by: S. Franke
  Seconded by: J. Pribil

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the proposed by-law, as appended to the staff report dated June 11, 2024, BE INTRODUCED at the Municipal Council meeting to be held on June 25, 2024, to amend By-law A-59, being “A by-law to provide for Various Fees and Charges” to establish a new temporary fee for existing customers that can no longer haul recycling process residuals in walking floor transfer trailers to the W12A Landfill due to operational constraints. (2024-E07)

  
  
  
  
  Motion Passed

2.9

Contract Price Increase: Dundas Street TVP Active Transportation Connection

• Moved by: S. Franke
  Seconded by: J. Pribil

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report, dated June 11, 2024 related to a Contract Price Increase for the Dundas Street TVP Active Transportation Connection:

  a)    Dundas TVP Active Transportation Connection (Tender RFT21-04) construction contract value with L-82 Construction Ltd. BE INCREASED by $170,000 to $2,535,763.20 (excluding HST) in accordance with Section 20.3 (e) of the Procurement of Goods and Services Policy;

  b)    the financing for these projects BE APPROVED as set out in the Sources of Financing Report, as appended to the above-noted staff report;

  c)    the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with these projects; and,

  d)    the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2024-F18)

  
  
  
  
  Motion Passed

3.

Scheduled Items

None.

4.

Items for Direction

None.

5.

Deferred Matters/Additional Business

None.

6.

Adjournment

The meeting adjourned at 9:57 AM.