Corporate Services Committee

Report

14th Meeting of the Corporate Services Committee
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Council Chambers - Please check the City website for additional meeting detail information. Meetings can be viewed via live-streaming on YouTube and the City Website.
The City of London is situated on the traditional lands of the Anishinaabek (AUh-nish-in-ah-bek), Haudenosaunee (Ho-den-no-show-nee), Lūnaapéewak (Len-ah-pay-wuk) and Attawandaron (Add-a-won-da-run).
We honour and respect the history, languages and culture of the diverse Indigenous people who call this territory home. The City of London is currently home to many First Nations, Métis and Inuit today.
As representatives of the people of the City of London, we are grateful to have the opportunity to work and live in this territory.
PRESENT:
  • Councillors H. McAlister (Chair), 
  • P. Cuddy, 
  • S. Stevenson, 
  • C. Rahman, 
  • and P. Van Meerbergen 
ALSO PRESENT:
  • Deputy Mayor S. Lewis and Councillor J. Pribil; S. Datars Bere, A. Barbon, M. Butlin, I. Collins, D. Escobar, J. McMillan, J. Paradis, T. Pollitt, M. Schulthess, P. Shand, E. Skalski

    Remote attendance: S. Corman, M. McErlain, K. Medinilla

    The meeting is called to order at 1:00 PM; it being noted that Councillors P. Van Meerbergen, S. Trosow, E. Peloza, and S. Hillier were in remote attendance

     

That it BE NOTED Councillor H. McAlister discloses a pecuniary interest in item 2.3 having to do with Downtown London Entertainment and Sports Centre Naming Rights by indicating that he is on leave from his employer, Canada Life. 

  • Moved by:P. Cuddy
    Seconded by:C. Rahman

    That, pursuant to section 27.6 of the Council Procedure By-law, a change in order of the Corporate Services Committee Agenda BE APPROVED, to provide for Item 6.1 in Stage 6, Confidential, to be considered after Stage 3, Scheduled Items.


    Yeas: (5)P. Van Meerbergen, H. McAlister, P. Cuddy, S. Stevenson, and C. Rahman


    Motion Passed (5 to 0)
  • Moved by:P. Cuddy
    Seconded by:C. Rahman

    That Consent Items 2.1, 2.2, 2.4 and 2.5 BE APPROVED


    Yeas: (5)P. Van Meerbergen, H. McAlister, P. Cuddy, S. Stevenson, and C. Rahman


    Motion Passed (5 to 0)
  • Moved by:P. Cuddy
    Seconded by:C. Rahman

    That, on the recommendation of the City Clerk, the by-laws as appended to the staff report as Appendix "A" to "I" BE INTRODUCED at the Municipal Council meeting to be held on September 24, 2024 to reflect the changes resulting from the application of Strong Mayor legislation under the Municipal Act, 2001 to the City of London:

    a)    (Appendix A, as appended to the staff report) A by-law to amend By-law No. CPOL.-154-406, as amended, being "Appointments Requiring Council Approval and/or Consultation" to amend section 4 to reflect powers under section 284.6 of the Municipal Act, 2001;

    b)    (Appendix B, as appended to the staff report) A by-law to amend By-law No. A-50 being “A by-law to provide for the Rules of Order and Procedure for the Council of The Corporation of the City of London, and to repeal By-law A-45” to amend relevant sections to reflect powers under section 284.8 of the Municipal Act, 2001;

    c)    (Appendix C, as appended to the staff report) A by-law to amend By-law No. CPOL.-62-294, as amended, being "Establishment of Task Forces and Working Groups Policy" to amend section 4.2 and 4.3  to reflect powers under section 284.8 of the Municipal Act, 2001;

    d)    (Appendix D, as appended to the staff report) A by-law to amend By-law No. CPOL.-45-241, as amended, being "Multi-Year Budget Policy", by deleting and replacing Schedule “A” to reflect powers under section 284.16 of the Municipal Act, 2001;

    e)    (Appendix E, as appended to the staff report) A by-law to amend By-law No. CPOL.- 71-303, as amended, being "Appointment of Council Members to Standing Committees of Council and Various Civic Boards and Commissions Policy" to amend section 4 to reflect powers under section 284.8 of the Municipal Act, 2001;

    f)    (Appendix F, as appended to the staff report) A by-law to amend By-law No. CPOL.-368-372, as amended, being “Reserve and Reserve Fund Policy”, by amending section 4.2 and 4.3  to reflect powers under section 284.16 of the Municipal Act, 2001;

    g)    (Appendix G, as appended to the staff report) A by-law to amend By-law No. A.-6151-17, as amended, being “A by-law to establish policies for the sale and other disposition of land, hiring of employees, procurement of goods and services, public notice, accountability and transparency, and delegation of powers and duties, as required under section 270(1) of the Municipal Act, 2001”, Schedule “B” - “Hiring of Employees Policy” to add a new part 4.5 to reflect the powers under section 284.8 of the Municipal Act, 2001;

    h)    (Appendix H, as appended to the staff report) A by-law to amend By-law No. CPOL.-227-479 as amended, being “A by-law to revoke and repeal Council policy related to Travel & Business Expenses and replace it with a new Council policy entitled Travel & Business Expenses” to amend section 4.4 to reflect powers under section 284.16 of the Municipal Act, 2001; and 

    i)    (Appendix I, as appended to the staff report) A by-law to amend By-law No. A.-6151-17, as amended, being “A by-law to establish policies for the sale and other disposition of land, hiring of employees, procurement of goods and services, public notice, accountability and transparency, and delegation of powers and duties, as required under section 270(1) of the Municipal Act, 2001”, by deleting and replacing Schedule “C” — “Procurement of Goods and Services Policy” to reflect powers under section 284.16 of the Municipal Act, 2001.




    Motion Passed
  • Moved by:P. Cuddy
    Seconded by:C. Rahman

    That, on the recommendation of the Deputy City Manager, Finance Supports, the 2023 Annual Reporting of Lease Financing Agreements report BE RECEIVED for information. 




    Motion Passed
  • Moved by:P. Cuddy
    Seconded by:C. Rahman

    That, on the recommendation of the Deputy City Manager, Finance Supports, the proposed by-law, as appended to the staff report dated September 16, 2024 as Appendix “A”, BE INTRODUCED at the Municipal Council meeting to be held on September 24, 2024 to amend By-law A.-8047-15 “A by-law to approve an Amending Agreement between the Bank of Nova Scotia and The Corporation of the City of London” to approve a new Banking Resolution.




    Motion Passed
  • Moved by:P. Cuddy
    Seconded by:C. Rahman

    That, on the recommendation of the Deputy City Manager, Finance Supports, the report on the optional new multi-residential subclass as described in Ontario Regulation 140/24 BE RECEIVED for information.  




    Motion Passed
  • Moved by:S. Stevenson
    Seconded by:C. Rahman

    That, on the recommendation of the Deputy City Manager, Finance Supports, the name change for the Downtown London Entertainment and Sports Centre BE APPROVED from Budweiser Gardens to Canada Life Place. 


    Yeas: (4)P. Van Meerbergen, P. Cuddy, S. Stevenson, and C. Rahman
    Recuse: (1)H. McAlister


    Motion Passed (4 to 0)
  • That the following actions be taken with respect to the Federation of Canadian Municipalities (FCM) Standing Committee(s):

    a)  Councillor S. Trosow BE ENDORSED to serve on FCM Standing Committees and Forums for the 2024/2025 term; and

    b)  all associated costs to attend the Board of Directors meetings and AGM for the 2024/2025 BE INCURRED as part of the Councillor's annual expense allocation; it being noted that the meeting dates include:

    • Board of Directors Meeting - September 18-19, 2024 - Virtually
    • Board of Directors Meeting - Week of November 2024 (TBD) - Virtually
    • Advocacy Days - December 2024 (TBD) - Ottawa, ON
    • Annual Conference & AGM - June 2025 - Ottawa, ON.



    ADDITIONAL VOTES:


  • Moved by:S. Stevenson
    Seconded by:P. Cuddy

    That the communication from Councillor S. Trosow dated September 4, 2024 in relation to Standing Committees and Forums - Federation of Canadian Municipalities BE RECEIVED and NO FURTHER ACTION BE TAKEN


    Nays: (5)P. Van Meerbergen, H. McAlister, P. Cuddy, S. Stevenson, and C. Rahman


    Motion Failed (0 to 5)
  • Moved by:C. Rahman
    Seconded by:S. Stevenson

    That part b) of the motion BE AMENDED to read as follows:

    all associated costs to attend the Board of Directors meetings and AGM for the 2024/2025 BE INCURRED as part of the Councillor's annual expense allocation; it being noted that the meeting dates include:


    Yeas: (5)P. Van Meerbergen, H. McAlister, P. Cuddy, S. Stevenson, and C. Rahman


    Motion Passed (5 to 0)
  • Moved by:C. Rahman
    Seconded by:S. Stevenson

    That the motion, as amended, BE APPROVED


    Yeas: (5)P. Van Meerbergen, H. McAlister, P. Cuddy, S. Stevenson, and C. Rahman


    Motion Passed (5 to 0)
  • Moved by:C. Rahman
    Seconded by:S. Stevenson

    That the following actions be taken with respect to the Issuance of Proclamations:

    a)    the Civic Administration BE DIRECTED to cease the issuance of proclamations through a resolution and a rescission of the Issuance of Proclamations Policy; and

    b)    the report dated September 16, 2024 with respect to this matter, BE RECEIVED.


    Yeas: (5)P. Van Meerbergen, H. McAlister, P. Cuddy, S. Stevenson, and C. Rahman


    Motion Passed (5 to 0)
  • Moved by:P. Cuddy
    Seconded by:S. Stevenson

    That the Corporate Services Committee convenes In Closed session to consider the following:

    6.1 Solicitor-Client Privileged Advice 

    A matter pertaining to advice that is subject to solicitor-client privilege, including communications necessary for that purpose in relation to the Issuance of Proclamations Policy.


    Yeas: (5)P. Van Meerbergen, H. McAlister, P. Cuddy, S. Stevenson, and C. Rahman


    Motion Passed (5 to 0)

    The Corporate Services Committee convenes In Closed Session from 1:11 PM to 1:13 PM.


  • Moved by:S. Stevenson
    Seconded by:P. Cuddy

    That the meeting BE ADJOURNED.




    Motion Passed

    The meeting adjourned at 1:40 PM.