Infrastructure and Corporate Services Committee

Report

1st Meeting of the Infrastructure and Corporate Services Committee
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Council Chambers - Please check the City website for additional meeting detail information.
The City of London is situated on the traditional lands of the Anishinaabek (AUh-nish-in-ah-bek), Haudenosaunee (Ho-den-no-show-nee), Lūnaapéewak (Len-ah-pay-wuk) and Attawandaron (Add-a-won-da-run).
We honour and respect the history, languages and culture of the diverse Indigenous people who call this territory home. The City of London is currently home to many First Nations, Métis and Inuit today.
As representatives of the people of the City of London, we are grateful to have the opportunity to work and live in this territory.
PRESENT:
  • Councillors C. Rahman (Chair), 
  • J. Pribil, 
  • A. Hopkins, 
  • S. Franke, 
  • and P. Van Meerbergen 
ALSO PRESENT:
  • S. Datars Bere, A. Abraham, A. Barbon, S. Chambers, I. Collins, J. Dann, P. Ladouceur, D. MacRae, K. Murray, T. Pollitt, A. Rammeloo, A. Rozental, R. Sanderson, K. Scherr, E. Skalski, B. Warner

    Remote attendance: E. Bennett, E. Hunt, A. Ripepi

    The meeting is called to order at 1:00 PM; it being noted that Councillor P. Van Meerbergen was in remote attendance.

     

1.
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That it BE NOTED that no pecuniary interests were disclosed.

2.
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  • Moved by:S. Franke
    Seconded by:P. Van Meerbergen

    That Consent Items 2.1 to 2.10 BE APPROVED with the exception of item 2.7


    Yeas: (5)A. Hopkins, P. Van Meerbergen, J. Pribil, S. Franke, and C. Rahman
    Absent: (1)S. Lewis


    Motion Passed (5 to 0)
  • Moved by:S. Franke
    Seconded by:P. Van Meerbergen

    That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the appointment of a consulting engineer for the detailed design and tendering of The Queen’s Bridge Rehabilitation:

    a)    the proposal submitted by AECOM Canada Ltd. BE ACCEPTED to provide consulting engineering services to complete the detailed design and tendering for the rehabilitation of The Queen’s Bridge at an upset amount of $635,037.70, excluding HST, as per Section 15.2 (e) of the Procurement of Goods and Services Policy;

    b)    the financing for this assignment BE APPROVED as set out in the Sources of Financing Report as appended to the staff report dated December 9, 2024 as Appendix "A";

    c)    the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this assignment;

    d)    the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract with the consultant for the work; and

    e)    the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents including agreements, if required, to give effect to these recommendations. 




    Motion Passed
  • Moved by:S. Franke
    Seconded by:P. Van Meerbergen

    That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the Service Level Agreement Renewal with London Hydro Inc:

    a)    the proposed by-law as appended to the staff report dated December 9, 2024 as Appendix “A” BE INTRODUCED at the Municipal Council meeting to be held on December 17, 2024 to approve a Service Level Agreement between The Corporation of the City of London and London Hydro Inc., substantially in the form appended as Schedule “A” to the proposed by-law, for the management and operation of the meter reading, billing, collections and customer service for the City’s water and sewer accounts by London Hydro Inc.; 

    b)    the Deputy City Manager, Environment and Infrastructure BE DELEGATED the authority to execute the Agreement approved in a), above; and

    c)    the Civic Administration BE AUTHORIZED to undertake all administrative acts that are necessary in connection with the Agreement approved in a) above, including any future related documents and/or agreement with London Hydro Inc. that are consistent with the requirement contained in the Agreement approved in a) above.




    Motion Passed
  • Moved by:S. Franke
    Seconded by:P. Van Meerbergen

    That on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the Increase of the Approved Single Source Purchase of City-wide LiDAR data acquisition under Section 14.4(f) of the City’s Procurement of Goods and Services Policy:

    a)    the Single Source appointment for Airborne Imaging Inc. BE INCREASED in accordance with the estimate on file, by $3,600, excluding HST, from $48,755 to a total upset amount of $52,355, in accordance with Section 14.5 (ii) of the Procurement of Goods and Services Policy;

    b)    the financing for this project BE APPROVED as set out in the Sources of Financing Report as appended to the staff report dated December 9, 2024 as Appendix "A";

    c)    the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this purchase;

    d)    the approval given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract; and

    e)    the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. 




    Motion Passed
  • Moved by:S. Franke
    Seconded by:P. Van Meerbergen

    That on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to road widening Block 180 plan 33M799:

    a)    the closing of part of the road widening Block 180 Registered Plan 33M799, designated as Parts 5 and 6 on Plan 33R-21184 BE APPROVED; and

    b)    the proposed by-law as appended to the staff report dated December 9, 2024 as Appendix "A" BE INTRODUCED at the Municipal Council meeting to be held on December 17, 2024, for the purpose of closing that part of Block 180.




    Motion Passed
  • Moved by:S. Franke
    Seconded by:P. Van Meerbergen

    That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken:

    a)    the proposed by-law as appended to the staff report dated December 9, 2024 as Appendix “A” BE INTRODUCED at the Municipal Council meeting to be held December 17, 2024 to:

    i)    approve the Agreement, appended as Schedule "A" to the proposed by-law, for the Rail Safety Improvement Program (the “Agreement”) between His Majesty the King in Right of Canada as represented by the Minister of Transport (“Canada”) and The Corporation of the City of London;

    ii)    authorize the Mayor and the City Clerk to execute the Agreement;

    iii)    delegate authority to the Deputy City Manager, Environment and Infrastructure, or their written delegate, to approve further amending agreements to the above-noted Agreement;

    iv)    authorize the Mayor and the City Clerk to execute any amending agreements approved by the Deputy City Manager, Environment and Infrastructure; and

    v)    authorize the Deputy City Manager, Environment and Infrastructure, or their written delegate, to execute any financial reports required under this Agreement and to undertake all administrative, financial, and reporting acts necessary in connection with the Agreement;

    b)    authorize the Mayor and the City Clerk to execute an additional Agreement related to the Rail Safety Improvement Program, appended as Appendix “B” to the staff report for the closure of an abandoned rail crossing; and

    c)    the Civic Administration BE DIRECTED to undertake all administrative acts that are necessary in connection with this matter. 




    Motion Passed
  • Moved by:S. Franke
    Seconded by:P. Van Meerbergen

    That on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to closing part of Medway Park Drive:

    a)    the closing of part of the southerly Medway Park Drive on Registered Plan 33M-248 BE APPROVED; and

    b)    the proposed by-law as appended to the staff report dated December 9, 2024 as Appendix "A" BE INTRODUCED at the Municipal Council meeting to be held on December 17, 2024, for the purpose of closing part of Medway Park Drive.




    Motion Passed
  • Moved by:S. Franke
    Seconded by:P. Van Meerbergen

    That, on the recommendation of the Deputy City Manager, Finance Supports, the proposed by-law as appended to the staff report dated December 9, 2024 as Appendix “A” BE INTRODUCED at the Municipal Council meeting to be held on December 17, 2024, to authorize the temporary borrowing of certain sums to meet current expenditures of The Corporation of the City of London for the year 2025.




    Motion Passed
  • Moved by:S. Franke
    Seconded by:P. Van Meerbergen

    That, on the recommendation of the Deputy City Manager, Finance Supports, the following actions be taken with respect to the single source procurement of collection agency services:

    a)    approval BE GIVEN to execute single source procurements for collection agency services with the following collection agencies, for a three (3) year term, with an option to renew the agreements for an additional two (2) years, in accordance with Section 14.4 (g) of the Corporation of the City of London’s (“the Corporation”) Procurement of Goods and Services Policy:

    i.    CBV Collection Services
    ii.    A-1 Credit Recovery & Collection Services
    iii.   CBS (Credit Bureau Services)
    iv.   Gatestone & Co. Inc.

    b)    the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with these agreements;

    c)    approval hereby given BE CONDITIONAL upon the Corporation entering a formal agreement with each of CBV Collection Services; A-1 Credit Recovery & Collection Services; CBS (Credit Bureau Service); Gatestone & Co. Inc for collection agency services; and

    d)    the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents required to give effect to these recommendations.




    Motion Passed
  • Moved by:S. Franke
    Seconded by:P. Van Meerbergen

    That, on the recommendation of the Deputy City Manager, Finance Supports, the following actions be taken:

    a)    the report entitled Canda Life Place: Facility Licence Agreement BE RECEVED for information; and

    b)    the Civic Administration BE DIRECTED to provide consent in writing for the Facility Licence Agreement between the London Civic Centre Corporation and the London Knights.




    Motion Passed
  • Moved by:J. Pribil
    Seconded by:A. Hopkins

    That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, with the concurrence of the Director, Construction and Infrastructure Services, on the advice of the Director, Realty Services, approval BE GIVEN to the expropriation of land as may be required for the Wellington Gateway Project, and that the following actions be taken in connection therewith:

    a)    application be made by The Corporation of the City of London as Expropriating Authority to the Council of The Corporation of the City of London as approving authority, for the approval to expropriate land required for Phase 2 of the Wellington Gateway project;

    b)    The Corporation of the City of London serve and publish notice of the above application in accordance with the terms of the Expropriations Act;

    c)    The Corporation of the City of London forward to the Chief Inquiry Officer any requests for a hearing that may be received and report such to the Council of The Corporation of the City of London for its information; and

    d)    the proposed by-law as appended to the staff report dated December 9, 2024 as Schedule “B” BE INTRODUCED at the Council meeting to be held on December 17, 2024 to authorize the foregoing and direct the Civic Administration to carry out all necessary administrative actions.


    Yeas: (4)A. Hopkins, J. Pribil, S. Franke, and C. Rahman
    Nays: (1)P. Van Meerbergen
    Absent: (1)S. Lewis


    Motion Passed (4 to 1)

3.
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None.

4.
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None.

None.

  • Moved by:A. Hopkins
    Seconded by:S. Franke

    That the  Infrastructure and Corporate Services Committee convenes In Closed session to consider the following:

    6.1 Land Disposition / Solicitor-Client Privileged Advice / Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations

    A matter pertaining to the proposed or pending disposition of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality.

    6.2 Land Disposition / Solicitor-Client Privileged Advice / Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations

    A matter pertaining to the proposed or pending disposition of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality. 


    Yeas: (5)A. Hopkins, P. Van Meerbergen, J. Pribil, S. Franke, and C. Rahman
    Absent: (1)S. Lewis


    Motion Passed (5 to 0)

    The Infrastructure and Corporate Services Committee convenes In Closed Session from 1:15 PM to 1:21 PM.


7.
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  • Moved by:A. Hopkins
    Seconded by:S. Franke

    That the meeting BE ADJOURNED.




    Motion Passed

    The meeting adjourned at 1:22 PM.