Corporate Services Committee

Report

11th Meeting of the Corporate Services Committee

Monday, June 17, 2024 at 1:00 P.m. - 2:00 P.m.

Council Chambers - Please check the City website for additional meeting detail information. Meetings can be viewed via live-streaming on YouTube and the City Website.

The City of London is situated on the traditional lands of the Anishinaabek (AUh-nish-in-ah-bek), Haudenosaunee (Ho-den-no-show-nee), Lūnaapéewak (Len-ah-pay-wuk) and Attawandaron (Add-a-won-da-run).

We honour and respect the history, languages and culture of the diverse Indigenous people who call this territory home. The City of London is currently home to many First Nations, Métis and Inuit today.

As representatives of the people of the City of London, we are grateful to have the opportunity to work and live in this territory.

PRESENT:

• Councillors H. McAlister (Chair), 
• P. Cuddy, 
• S. Stevenson, 
• C. Rahman, 
• P. Van Meerbergen, 
• and Mayor J. Morgan 

ALSO PRESENT:

• Deputy Mayor S. Lewis, Councillor J. Pribil; A. Barbon, A. Hagan, J. Paradis, T. Pollitt, E. Skalski, J. Taylor, M. Tomazincic, B. Warner.

  Remote attendance: S. Corman, E. Hunt, M. Schulthess

  The meeting is called to order at 1:00 PM; it being noted that Councillor P. Van Meerbergen was in remote attendance.

   

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1.

Disclosures of Pecuniary Interest

That it BE NOTED Councillor P. Cuddy discloses a pecuniary interest in item 2.1 having to do with Declaring Surplus, City-owned Property - Part of Pine Street, by indicating that he has previously leased land to Sofina Foods Inc.

2.

Consent

• Moved by: C. Rahman
  Seconded by: S. Stevenson

  That Consent Items 2.2, 2.4 and 2.5 BE APPROVED.

  
  

  Yeas: (6)

  Mayor J. Morgan, P. Van Meerbergen, H. McAlister, P. Cuddy, S. Stevenson, and C. Rahman

  
  
  
  Motion Passed (6 to 0)

2.2

Industrial Land Development Strategy Annual Monitoring and Pricing Report - City-Owned Industrial Land

• Moved by: C. Rahman
  Seconded by: S. Stevenson

  That, on the recommendation of the Deputy City Manager, Finance Supports, with concurrence of the Acting Director, Economic Services and Supports, on the advice of the Director, Realty Services, with respect to the City of London’s Industrial Land Development Strategy, the following actions be taken with respect to the annual monitoring and pricing of City owned industrial lands:
    
  a)    the proposed by-law as appended to the staff report dated June 17, 2024 as Appendix "A" BE INTRODUCED at the Municipal Council meeting to be held on June 25, 2024 to amend By-law No. A.-6151-17, as amended, being “A by-law to establish policies for the sale and other disposition of land, hiring of employees, procurement of goods and services, public notice, accountability and transparency, and delegation of powers and duties, as required under Section 270(1) of the Municipal Act, 2001” by deleting Attachment “B” to Schedule “A” – Sale and Other Disposition of Land Policy of the By-law and by replacing it with a new Attachment “B” to Schedule “A”  to amend the current pricing for City owned serviced industrial land as follows:

  The current pricing levels of all City-owned industrial parks, established effective August 1, 2024, are as follows: 

  Innovation Park (Phases 1 to 4) and Huron Industrial Park (all phases):  
  •    Lots up to 4.99 acres:  price change from $225,000 per acre to $325,000 per acre 
  •    5.00 acres and up:  price change from $200,000 per acre to $300,000 per acre 

  Pricing for serviced industrial land in Trafalgar Industrial Park:
  •    All lot sizes:  price change from $200,000 per acre to $300,000 per acre

  Pricing for serviced industrial land in Innovation Park Phase V:
  •    All lot sizes:  price change from $300,000 to $400,000.00 per acre

  Surcharges are as follows: 
  •    Highway 401 Exposure – 15%
  •    Veteran’s Memorial Parkway Exposure – 5% 

  b)    the staff report dated June 17, 2024, entitled “Industrial Land Development Strategy Annual Monitoring and Pricing Report – City-Owned Industrial Land”, BE RECEIVED.

  
  
  
  
  Motion Passed

2.4

SS-2024-199 - Provincial Offences Administration Virtual Courtroom Expansion

• Moved by: C. Rahman
  Seconded by: S. Stevenson

  That on the recommendation of the City Clerk, the following actions be taken with respect to the Provincial Offences Administration Virtual Courtroom Expansion for Courtrooms 102 and 103:

  a)    approval BE GIVEN to execute a Single Source purchase as per section 14.4 d) and e) of the City of London’s Procurement of Goods and Services Policy; 

  b)    the Single Source negotiated price BE ACCEPTED to secure the installation of audio and visual equipment required for the operation of virtual court as part of the Provincial Offences Administration virtual courtroom expansion for a total price of $141,393.48 (excluding HST) from Dynamix London Inc.;

  c)    the Civic Administration BE AUTHORIZED to undertake all administrative acts that are necessary in connection with this purchase;

  d)    the approvals given herein, BE CONDITIONAL upon the Corporation entering into a formal contract or having a purchase order, or contract record relating to the subject matter of this approval in accordance with sections 14.4 d) and e) and 14.5 a) ii) of the Procurement of Goods and Services Policy; and

  e)    the funding for this purchase BE APPROVED as set in the Sources of Financing Report appended to the staff report as Appendix “A”.

  
  
  
  
  Motion Passed

2.5

Appointment of Hearings Officers to Conduct Hearings Under Various City of London By-laws and to Serve on the Property Standards Committee

• Moved by: C. Rahman
  Seconded by: S. Stevenson

  That, on the recommendation of the City Clerk, the following actions be taken with respect to the appointment of Hearings Officers to conduct Hearings under various City of London by-laws:

  a)    the proposed by-law as appended to the staff report dated June 17, 2024 as Appendix “A” being “A by-law to approve the appointments of Hearings Officers in accordance with By-law A.-6653-121, as amended”, BE INTRODUCED at the Municipal Council meeting to be held on June 25, 2024;

  b)    the proposed by-law as appended to the staff report dated June 17, 2024 as Appendix “B” to amend By-law No. CP-24 being “A by-law to provide standards for the maintenance and occupancy of property and to repeal By-law CP-16” to repeal Schedule “A” and amend s.7.2, BE INTRODUCED at the Municipal Council meeting to be held on June 25, 2024; and

  c)    the Civic Administration BE AUTHORIZED to undertake all administrative acts that are necessary for these appointments.

  
  
  
  
  Motion Passed

2.1

Declare Surplus - City-Owned Property - Part of Pine Street

• Moved by: C. Rahman
  Seconded by: Mayor J. Morgan

  That, on the recommendation of the Deputy City Manager, Finance Supports, on the advice of the Director, Realty Services, with respect to City-owned property, the following actions be taken:

  a)    the subject property being a portion of Pine Street, in the City of London, legally described as part of Pine Street on Registered 433 being Parts 1 and 2 on Plan 33R-21849, BE DECLARED SURPLUS; and

  b)    the subject property (“Surplus Lands”) BE TRANSFERRED to the abutting property owner in accordance with the City’s Sale and Other Disposition of Land Policy.

  
  

  Yeas: (5)	Mayor J. Morgan, P. Van Meerbergen, H. McAlister, S. Stevenson, and C. Rahman
  Recuse: (1)	P. Cuddy

  
  
  
  Motion Passed (5 to 0)

2.3

Standing Committee Meetings and Annual Meeting Calendar

• Moved by: P. Cuddy
  Seconded by: H. McAlister

  That, on the recommendation of the City Clerk, the attached revised annual meeting calendar for the period January 1, 2025 to December 31, 2025, as amended to provide for Corporate Services Committee meetings to be held on Mondays at 1:00 PM and Planning and Environment Committee to be held on Tuesdays at 1:00 PM, BE APPROVED; it being understood that adjustments to the calendar may be required from time to time in order to accommodate special/additional meetings or changes to governing legislation;
  
  it being noted that the Corporate Services Committee received a communication dated June 13, 2024 from C. Butler with respect to this matter.

  
  
  
  
  

  ADDITIONAL VOTES:

  
  
• Moved by: P. Cuddy
  Seconded by: H. McAlister

  That the 2025 Standing Committee Meetings and Annual Meeting Calendar BE AMENDED to provide for Corporate Services Committee meetings to be held on Mondays at 1:00 PM and Planning and Environment Committee to be held on Tuesdays at 1:00 PM;

  
  

  Yeas: (6)

  Mayor J. Morgan, P. Van Meerbergen, H. McAlister, P. Cuddy, S. Stevenson, and C. Rahman

  
  
  
  Motion Passed (6 to 0)
• Moved by: P. Cuddy
  Seconded by: S. Stevenson

  That the annual meeting calendar for the period January 1, 2025 to December 31, 2025, as amended, BE APPROVED; it being understood that adjustments to the calendar may be required from time to time in order to accommodate special/additional meetings or changes to governing legislation;

  it being noted that the Corporate Services Committee received a communication dated June 13, 2024 from C. Butler with respect to this matter.

  
  

  Yeas: (6)

  Mayor J. Morgan, P. Van Meerbergen, H. McAlister, P. Cuddy, S. Stevenson, and C. Rahman

  
  
  
  Motion Passed (6 to 0)

3.

Scheduled Items

None.

4.

Items for Direction

None.

5.

Deferred Matters/Additional Business

None. 

6.

Confidential (Provided Electronically to Council Members.)

• Moved by: C. Rahman
  Seconded by: P. Cuddy

  That the Corporate Services Committee convenes In Closed Session to consider the following:
  
  6.1  Labour Relations/Employee Negotiations
  
  A matter pertaining to reports, advice and recommendations of officers and employees of the Corporation concerning labour relations and employee negotiations in regard to one of the Corporation’s unions including communications necessary for that purpose and for the purpose of providing instructions and direction to officers and employees of the Corporation.

  
  

  Yeas: (6)

  Mayor J. Morgan, P. Van Meerbergen, H. McAlister, P. Cuddy, S. Stevenson, and C. Rahman

  
  
  
  Motion Passed (6 to 0)

  The Corporate Services Committee convenes In Closed Session from 1:34 PM to 1:38 PM.

  
  

7.

Adjournment

• Moved by: P. Cuddy
  Seconded by: S. Stevenson

  That the meeting BE ADJOURNED.

  
  
  
  
  Motion Passed

  The meeting adjourned at 1:40 PM.