That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report, dated April 30, 2024, related to Contract Award: Tender RFT-2024-039 for the Colonel Talbot Road Two Lane Upgrade:
a) the bid submitted by J-AAR Civil Infrastructures Limited, at its tendered price of $17,643,353.17 (excluding HST), BE ACCEPTED; it being noted that the bid submitted by J-AAR Civil Infrastructures Limited was the lowest of seven bids received and meets the City’s specifications and requirements, in accordance with Section 13.2 of the City of London’s Procurement of Goods and Services Policy;
b) AECOM Canada Ltd., BE AUTHORIZED to complete the contract administration and construction inspection for this project in accordance with the estimate, on file, at an upset amount of $1,546,230.00 (excluding HST), in accordance with Section 15.2 (g) of the City of London’s Procurement of Goods and Services Policy;
c) the Civic Administration BE AUTHORIZED to approve Memorandums of Understanding between The Corporation of the City of London and private property owners and public utilities in relation to the cost-sharing of servicing works contained within the Colonel Talbot Road Two Lane Upgrade project;
d) the financing for this project BE APPROVED as set out in the Sources of Financing Report, as appended to the above-noted staff report;
e) the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;
f) the approvals given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract with the consultant for the work;
g) the approval given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract for the material to be supplied and the work to be done relating to this project (RFT-2024-039); and,
h) the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2024-T04)