Corporate Services Committee

Report

10th Meeting of the Corporate Services Committee

Monday, May 27, 2024 at 1:00 P.m. - 2:00 P.m.

Council Chambers - Please check the City website for additional meeting detail information. Meetings can be viewed via live-streaming on YouTube and the City Website.

The City of London is situated on the traditional lands of the Anishinaabek (AUh-nish-in-ah-bek), Haudenosaunee (Ho-den-no-show-nee), Lūnaapéewak (Len-ah-pay-wuk) and Attawandaron (Add-a-won-da-run).

We honour and respect the history, languages and culture of the diverse Indigenous people who call this territory home. The City of London is currently home to many First Nations, Métis and Inuit today.

As representatives of the people of the City of London, we are grateful to have the opportunity to work and live in this territory.

PRESENT:

• Councillors H. McAlister (Chair), 
• P. Cuddy, 
• S. Stevenson, 
• C. Rahman, 
• and P. Van Meerbergen 

ALSO PRESENT:

• Deputy Mayor S. Lewis, Councillors J. Pribil, E. Peloza; S. Datars Bere, A. Barbon, I. Collins, D. Escobar, J. Dann, A. Hagan, P. Ladouceur, K. Murray, J. Paradis, T. Pollitt, E. Skalski, B. Warner.

  Remote attendance: D. Bordin, S. Corman, J. Dann, J. Davies, E. Hunt, M. Schulthess, P. Yeoman. 

  The meeting is called to order at 1:00 PM; it being noted that Councillors P. Van Meerbergen and S. Stevenson were in remote attendance.

   

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1.

Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.

2.

Consent

• Moved by: P. Cuddy
  Seconded by: H. McAlister

  That consent items 2.1 to 2.7 BE APPROVED excluding item 2.3

  
  

  Yeas: (5)

  P. Van Meerbergen, H. McAlister, P. Cuddy, S. Stevenson, and C. Rahman

  
  
  
  Motion Passed (5 to 0)

2.1

2023 Annual Update on Budweiser Gardens

• Moved by: P. Cuddy
  Seconded by: H. McAlister

  That on the recommendation of the Deputy City Manager, Finance Supports, the 2023 Annual Report on Budweiser Gardens, as appended to the staff report as Appendix "B", BE RECEIVED for information.

  
  
  
  
  Motion Passed

2.2

Budweiser Gardens Expansion Project Memorandum of Understanding

• Moved by: P. Cuddy
  Seconded by: H. McAlister

  That, on the recommendation of the Deputy City Manager, Finance Supports, the following actions be taken:

  a)    the report entitled “Budweiser Gardens Expansion Project Memorandum of Understanding” BE RECEIVED for information; and

  b)    the proposed by-law, as appended to the staff report as Appendix “A”, BE INTRODUCED at the Municipal Council meeting to be held on June 4, 2024 to execute the proposed Memorandum of Understanding (MOU) (Schedule “A") documenting the timing and manner of contributions and disbursements for the previously approved Budweiser Gardens Expansion Project.

  
  
  
  
  Motion Passed

2.4

Development Charge Alternative Payment Agreement Amendments

• Moved by: P. Cuddy
  Seconded by: H. McAlister

  That, on the recommendation of the Deputy City Manager, Finance Supports, the proposed by-law, as appended to the staff report as Appendix “A”, BE INTRODUCED at the Municipal Council meeting to be held on June 4, 2024 to amend By-law No. A.-7956-84, as amended, being “A by-law to approve and authorize a Development Charges Alternative Payment Agreement template to provide for the alternative payment of Development Charges for developments that qualify for deferred Development Charge payments made under Section 27 of the Development Charges Act, 1997 S.O. 1997, c. 27, as amended; and to delegate the authority to enter into such Agreements to the City Treasurer or delegate”, to repeal and replace Schedule “1” to the by-law.

  
  
  
  
  Motion Passed

2.5

2024 Reserve and Reserve Fund Monitoring and Housekeeping Report

• Moved by: P. Cuddy
  Seconded by: H. McAlister

  That, on the recommendation of the Deputy City Manager, Finance Supports, the following actions be taken:

  a)    the 2024 Reserve and Reserve Fund Monitoring and Housekeeping Report BE RECEIVED for information; and

  b)    the reserve fund proposed by-laws, as appended to the staff report as Appendix "C”, BE INTRODUCED at the Municipal Council meeting to be held on June 4, 2024.

  
  
  
  
  Motion Passed

2.6

2023 Annual Report on Development Charges Reserve Funds and Development Charges Monitoring

• Moved by: P. Cuddy
  Seconded by: H. McAlister

  That, on the recommendation of the Deputy City Manager, Finance Supports, the following actions be taken:
  
  a)    the 2023 Annual Report on Development Charges Reserve Funds and Development Charges Monitoring BE RECEIVED for information in accordance with section 43 (1) of the Development Charges Act, 1997, which requires the City Treasurer to provide a financial statement relating to development charge by-laws and associated reserve funds; and

  b)    the Deputy City Manager, Finance Supports BE DIRECTED to make the 2023 Annual Report on Development Charges Reserve Funds and Development Charges Monitoring available to the public on the City of London website to fulfill Council’s obligation under section 43 (2.1) of the Development Charges Act, 1997.

  
  
  
  
  Motion Passed

2.7

2023 Parkland Reserve Fund Annual Financial Statement and Reporting of Former Section 37 Planning Act (Bonusing) Funds

• Moved by: P. Cuddy
  Seconded by: H. McAlister

  That, on the recommendation of the Deputy City Manager, Finance Supports, the following actions be taken:
  
  a)    the 2023 Parkland Reserve Fund annual financial statement BE RECEIVED for information in accordance with section 42 (17) of the Planning Act, 1990;

  b)    the 2023 reporting of former Section 37 bonusing funds held by the City of London BE RECEIVED for information; and

  c)    the Deputy City Manager, Finance Supports BE DIRECTED to make the 2023 Parkland Reserve Fund annual financial statement and reporting of former Section 37 Planning Act (Bonusing) funds still held available to the public on the City of London website.

  
  
  
  
  Motion Passed

2.3

Expropriation of Lands - Wellington Gateway Project - Clark's Bridge Civil Works

• Moved by: P. Cuddy
  Seconded by: H. McAlister

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, with the concurrence of the Director, Construction and Infrastructure Services, on the advice of the Director, Realty Services, approval BE GIVEN to the expropriation of land as may be required for the Wellington Gateway Project, and that the following actions be taken in connection therewith:

  a)    application be made by The Corporation of the City of London as Expropriating Authority to the Council of The Corporation of the City of London as approving authority, for the approval to expropriate the land required for the Wellington Gateway project Clark’s Bridge Civil Works;

  b)    The Corporation of the City of London serve and publish notice of the above application in accordance with the terms of the Expropriations Act;

  c)    The Corporation of the City of London forward to the Chief Inquiry Officer any requests for a hearing that may be received and report such to the Council of The Corporation of the City of London for its information; and

  d)    the proposed by-law, as appended to the staff report as Schedule “B”, BE INTRODUCED at the Council meeting to be held on June 4, 2024 to authorize the foregoing and direct the Civic Administration to carry out all necessary administrative actions.

  
  

  Yeas: (3)	H. McAlister, P. Cuddy, and C. Rahman
  Nays: (2)	P. Van Meerbergen, and S. Stevenson

  
  
  
  Motion Passed (3 to 2)

3.

Scheduled Items

None.

4.

Items for Direction

4.1

Request of Removal of Glass Barrier in Council Chambers - Councillor E. Peloza

• Moved by: P. Cuddy
  Seconded by: C. Rahman

  That the Civic Administration BE DIRECTED to take the necessary steps to remove the temporary barrier and all associated supports from the public gallery of the Council Chambers; it being noted that the Corporate Services Committee received a communication dated May 9, 2024 from Councilor E. Peloza with respect to this matter.

  
  

  Yeas: (5)

  P. Van Meerbergen, H. McAlister, P. Cuddy, S. Stevenson, and C. Rahman

  
  
  
  Motion Passed (5 to 0)

4.2

Application - Issuance of Proclamation - Shine the Light on Woman Abuse

• Moved by: C. Rahman
  Seconded by: H. McAlister

  That the following actions be taken with respect to the proclamation requests listed on the agenda for the May 27, 2024 Corporate Services Committee:

  a)    the issuance of proclamations BE REFERRED to a future meeting of the Corporate Services Committee; and
  b)    the Civic Administration BE DIRECTED to review the current Issuance of Proclamations Policy, including clarifying that requests for proclamations can be made by individuals, and report back to a future meeting of the Corporate Services Committee. 

  4.2   Application - Issuance of Proclamation - Shine the Light on Woman Abuse

  4.3   Application - Issuance of Proclamation - Christian Heritage Month

  4.4   Application - Issuance of Proclamation - Childhood Cancer Awareness Month

  
  

  Yeas: (3)	H. McAlister, P. Cuddy, and C. Rahman
  Nays: (2)	P. Van Meerbergen, and S. Stevenson

  
  
  
  Motion Passed (3 to 2)

5.

Deferred Matters/Additional Business

None.

6.

Confidential (Enclosed for Members only.)

• Moved by: C. Rahman
  Seconded by: P. Cuddy

  That the Corporate Services Committee convenes In Closed Session to consider the following:

  6.1 Labour Relations/Employee Negotiations

  A matter pertaining to reports, advice and recommendations of officers and employees of the Corporation concerning labour relations and employee negotiations in regard to one of the Corporation’s unions including communications necessary for that purpose and for the purpose of providing instructions and direction to officers and employees of the Corporation. 

  
  

  Yeas: (5)

  P. Van Meerbergen, H. McAlister, P. Cuddy, S. Stevenson, and C. Rahman

  
  
  
  Motion Passed (5 to 0)

  The Corporate Services Committee convenes In Closed Session from 1:30 PM to 1:37 PM.

  
  

7.

Adjournment

• Moved by: C. Rahman
  Seconded by: P. Cuddy

  That the meeting BE ADJOURNED.

  
  
  
  
  Motion Passed

  The meeting adjourned at 1:40 PM.