I.

CALL TO ORDER

1.

Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.

2.

Election of Vice-Chair for the term ending November 30, 2016

That Councillor M. van Holst BE ELECTED Vice-Chair of the Civic Works Committee for the term ending November 30, 2016.

Motion Passed

YEAS: J. Helmer, M. Cassidy, A. Hopkins, J. Morgan, M. van Holst (5)

II.

CONSENT ITEMS

3.

10th Report of the Cycling Advisory Committee

That the 10th Report of the Cycling Advisory Committee, from its meeting held on November 17, 2015, BE RECEIVED.

Motion Passed

YEAS: J. Helmer, M. Cassidy, A. Hopkins, J. Morgan, M. van Holst (5)

4.

6th Report of the Transportation Advisory Committee

That the 6th Report of the Transportation Advisory Committee, from its meeting held on November 3, 2015, BE RECEIVED.

Motion Passed

YEAS: J. Helmer, M. Cassidy, A. Hopkins, J. Morgan, M. van Holst (5)

5.

3rd Report of the LTC Long Term Growth Report Working Group

That the 3rd Report of the LTC Long Term Growth Report Working Group, from its meeting held on November 18, 2015, BE RECEIVED.

Motion Passed

YEAS: J. Helmer, M. Cassidy, A. Hopkins, J. Morgan, M. van Holst (5)

6.

Proposed Street Encroachment Policy

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the proposed Street Encroachment Policy, appended to the staff report dated December 1, 2015 to:

a)         govern the application and approval procedure for the authorization of encroachments onto municipal streets and road allowances;

b)         delegate to the City Engineer the authority to approve or reject applications, authorize encroachments and terminate existing Encroachment Agreements on streets and road allowances within the City of London; and,

c)         update the fees and charges relating to Encroachment Agreements;

BE REFERRED to a future meeting of the Civic Works Committee for public consultation.  (2015-D16)

Motion Passed

YEAS: J. Helmer, M. Cassidy, A. Hopkins, J. Morgan, M. van Holst (5)

7.

Supply and Delivery of Light Duty Replacement Vehicles

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the supply and delivery of light duty replacement vehicles:

a)         the proposal submitted by Mt. Brydges Ford Sales Ltd., for the supply and delivery of light duty vehicles, BE ACCEPTED for a three (3)-year term with an option to extend the contract for two (2) additional, one-year terms at the sole discretion of the City;

b)         the Civic Administration BE AUTHORIZED to undertake all administrative acts which are necessary in connection with this award; and,

c)         the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract or issuing a purchase order, or contract record relating to the subject matter of this approval.

Motion Passed

YEAS: J. Helmer, M. Cassidy, A. Hopkins, J. Morgan, M. van Holst (5)

8.

Appointment of Consultant for Environmental Assessment, Design, and Contract Administration for the Colonel Talbot Pumping Station and Sanitary Servicing Works

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the assignment of consulting services for the Environmental Assessment, Design and Contract Administration for the Colonel Talbot Pumping Station & Sanitary Servicing works:

a)         Stantec Consulting Ltd. BE APPOINTED Consulting Engineers in the amount of $872,468.40, including 20% contingency, excluding H.S.T., based upon the Fee Guideline for Professional Engineering Services, recommended by the Ontario Society of Professional Engineers; and in accordance with Section 15.2 (e) of the City of London’s Procurement of Goods and Services Policy;

b)         the financing for the project BE APPROVED in accordance with the Sources of Financing Report included on the Added Agenda as Item 8 a);

c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

d)         the approvals given herein BE CONDITIONAL upon the Corporation entering into a  formal contract; and,

e)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2015-A05)

Motion Passed

YEAS: J. Helmer, M. Cassidy, A. Hopkins, J. Morgan, M. van Holst (5)

9.

Red Light Camera Program Update

That, on the recommendation of the Director, Roads and Transportation, the implementation of the Red Light Camera Enforcement Program BE DEFFERED until more information is available from the Province of Ontario with respect to fine administration.  (2015-T08)

Motion Passed

YEAS: J. Helmer, M. Cassidy, A. Hopkins, J. Morgan (4)

NAYS: M. van Holst (1)

10.

Flooding Matters Work Plan Proposal

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the proposed work plan for investigation of flooding causes and recommended remedial actions BE APPROVED; it being noted that the Civic Works Committee heard the attached presentation from J. Lucas, Director, Water and Wastewater and R. Pedlow, Division Manager, Sewer Operations, with respect to this matter. (2015-E05)

Motion Passed

YEAS: J. Helmer, M. Cassidy, A. Hopkins, J. Morgan, M. van Holst (5)

11.

Supply and Delivery of Pre-Wetting and Anti-Icing Liquids for Road Surfaces

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the supply and delivery of pre-wetting and anti-icing liquids for road surfaces:

a)         the tendered price submitted by Pollard Highway Products, for the supply and delivery of pre-wetting and anti-icing liquids for road surfaces, at their estimated annual price of $187,500.00, excluding H.S.T., for a one (1) year period with the option to renew annually up to four (4) additional years, BE ACCEPTED; it being noted that this is being reported as an irregular bid as per Purchasing Policy, Section  19.4 c), since only one (1) bid was received for this tender;

b)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts which are necessary in connection with this contract; and,

c)         the approval hereby BE GIVEN conditional upon the Corporation entering into a formal contract relating to the subject matter of this approval.  (2015-F18)

Motion Passed

YEAS: J. Helmer, M. Cassidy, A. Hopkins, J. Morgan, M. van Holst (5)

12.

Appointment of Consulting Engineers for Design and Construction of Stormwater Management Facilities

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the appointment of Consulting Engineers for the 2015 Stormwater Management Facility (SWMF) Design and Construction Program in accordance with the 2016 Growth Management Implementation Strategy (GMIS):

a)         Stantec Consulting Ltd. BE APPOINTED Consulting Engineers to complete the Functional Design, Detailed Design, Inspection and General Construction Administration of the North Lambeth P9 SWMF (ESSWM-DCNLP9), in the total amount of $427,165.00, plus an additional $136,042.00 for contingency, provisional items and allowances, excluding H.S.T.;

b)         Development Engineering (London) Limited  BE APPOINTED Consulting Engineers to complete the Functional Design, Detailed Design, Inspection and General Construction Administration of the Parker SWMF (ESSWM-PKR), in the total amount of $530,660.00, plus an additional $160,256.00 for contingency, provisional items and allowances, excluding H.S.T.;

c)         IBI Group Inc  BE APPOINTED Consulting Engineers to complete the Functional Design, Detailed Design, Inspection and General Construction Administration of the Pincombe Drain SWMF 3 (ESSWM-PD3), in the total amount of $365,060.00, plus an additional $102,706.00 for contingency, provisional items and allowances, excluding H.S.T.;

d)         MTE Consultants Inc. BE APPOINTED Consulting Engineers to complete the Detailed Design, Inspection and General Construction Administration of the Stoney Creek SWMF No. 2 (ESSWM-SC2), in the total amount of $209,608.00,  plus an additional $85,249.00 for contingency, provisional items and allowances, excluding H.S.T.;

it being noted that the consulting fees for the projects identified in a) through d) above, are in accordance with the estimates on file, which are based upon the Fee Guideline for Professional Engineering Services, 2015, recommended by the Ontario Society of Professional Engineers; and in accordance with Section 15.2 (e) of the Procurement of Goods and Services Policy;

e)         the financing for these works BE APPROVED in accordance with the Sources of Financing Report included on the Added Agenda as Item 12 a);

f)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with these works;

g)         the approvals given herein BE CONDITIONAL upon the Corporation entering into formal contracts with these consultants for the works; and,

h)         the Mayor and the City Clerk BE AUTHORIZED to execute any contracts or other documents, if required, to give effect to these recommendations.  (2015-A05)

Motion Passed

YEAS: J. Helmer, M. Cassidy, A. Hopkins, J. Morgan, M. van Holst (5)

13.

Bradley Avenue West Extension - Wharncliffe Road South to Wonderland Road South - Detailed Design - Appointment of Consulting Engineer

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the Bradley Avenue Extension from Wharncliffe Road South to Wonderland Road South:

a)         Archibald, Gray & McKay Engineering Ltd. BE APPOINTED Consulting Engineers to complete the detailed design of the said project in the amount of $364,452.00, excluding H.S.T., in accordance with Section 15.2 (e) of the Procurement of Goods and Services Policy;

b)         the financing for this project BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated December 1, 2015, as Appendix A;

c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

d)         the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract with the consultant for the work; and, 

e)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.   (2015-A05)

Motion Passed

YEAS: J. Helmer, M. Cassidy, A. Hopkins, J. Morgan, M. van Holst (5)

14.

Sarnia Road Improvements Phase 3 - Hyde Park Road to Oakcrossing Gate - Detailed Design -  Appointment of Consulting Engineer

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the Sarnia Road Improvements Phase 3 Project:

a)         AECOM Canada Ltd., BE APPOINTED Consulting Engineers to complete the detailed design of the said project in the amount of $170,874.00, excluding H.S.T., in accordance with Section 15.2 (e) of the Procurement of Goods and Services Policy;

b)         the financing for this project BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated December 1, 2015, as Appendix A;

c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

d)         the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract with the consultant for the work; and, 

e)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2015-A05)

Motion Passed

YEAS: J. Helmer, M. Cassidy, A. Hopkins, J. Morgan, M. van Holst (5)

15.

Veterans Memorial Parkway North Extension - Huron Street to Clarke Road - Detailed Design - Appointment of Consulting Engineer

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the Veterans Memorial Parkway North Extension from Huron Street to Clarke Road:

a)         Stantec Consulting Limited BE APPOINTED Consulting Engineers for the detailed design of the said project, in the amount of $408,359.60, excluding H.S.T., in accordance with Section 15.2 (e) of the City of London’s Procurement of Goods and Services Policy;

b)         the financing for this project BE APPROVED in accordance with the Sources of Financing Report appended to the staff report dated December 1, 2015, as Appendix A;

c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

d)         the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract with the Consultant for the work; and, 

e)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2015-A05)

Motion Passed

YEAS: J. Helmer, M. Cassidy, A. Hopkins, J. Morgan, M. van Holst (5)

16.

Kindness Meters

That, on the recommendation of the Managing Director, Development and Compliance Services, the Civic Administration BE DIRECTED to dispose of 5 surplus parking meters, at no cost to Downtown London, for the sole purpose of implementing Kindness Meters as a pilot program; it being noted that the disposition is in accordance with Section 7. b. iv. of Schedule “E” of the City of London’s Procurement of Goods and Services Policy.  (2015-T02)

Motion Passed

YEAS: J. Helmer, M. Cassidy, A. Hopkins, J. Morgan, M. van Holst (5)

III.

SCHEDULED ITEMS

None.

IV.

ITEMS FOR DIRECTION

17.

9th Report of the Cycling Advisory Committee

That the 9th Report of the Cycling Advisory Committee, from its meeting held on October 22, 2015, BE RECEIVED.

Motion Passed

YEAS: J. Helmer, M. Cassidy, A. Hopkins, J. Morgan, M. van Holst (5)

V.

DEFERRED MATTERS/ADDITIONAL BUSINESS

18.

Deferred Matters List

That the Civic Works Committee Deferred Matters List, as at November 10, 2015, BE RECEIVED.

Motion Passed

YEAS: J. Helmer, M. Cassidy, A. Hopkins, J. Morgan, M. van Holst (5)

VI.

ADJOURNMENT

The meeting adjourned at 6:18 PM.